Urban Automotive
Executive Personal Assistant
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Executive Personal Assistant
Reports to
Managing Director
Hours
- Monday to Friday, 8:30am-5:30pm
- Full time, 40 hours per week, based at Head Office
Salary
DOE
Benefits
- 28 days holiday, including Bank Holidays
- Company pension scheme
- Healthcare plan
- Salary sacrifice scheme
About Urban Automotive
Urban Automotive is a UK-based, design-led automotive brand specialising in the enhancement of luxury SUVs and performance vehicles. Founded in 2013, the business has built an international reputation for its refined OEM+ design philosophy, creating distinctive vehicles that elevate the original design while retaining a cohesive, factory-quality appearance.
Based across five facilities in Milton Keynes and Northamptonshire, Urban brings together design, engineering, manufacturing, vehicle preparation, sales, logistics and retail. This integrated approach gives the business control over quality, delivery and the complete customer experience.
Urban Automotive operates on a global scale, working with some of the world’s most prestigious and luxurious automotive brands. From our UK headquarters, we design and deliver distinctive vehicle programmes for an international client base, supported by a growing network of official distributors and certified installers across Europe, the USA, the Middle East and other key global markets. This expanding network allows us to maintain consistent standards of quality, service and brand presentation wherever Urban products are supplied or installed. Urban is more than a UK automotive business; it is a growing global design brand recognised for individuality, craftsmanship and unmistakable road presence.
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Role Overview
We are seeking an experienced, highly organised and proactive Executive Personal Assistant to provide comprehensive administrative and personal support to our Managing Director. The successful candidate will play a key role in ensuring the smooth day-to-day running of executive operations, managing schedules, communications, and confidential matters with discretion and efficiency.
Key Responsibilities
- Provide full administrative support to the Managing Director including diary and calendar management
- Coordinate meetings, appointments, and travel arrangements (including itineraries and accommodation)
- Act as the first point of contact, screening calls, emails, and correspondence
- Prepare reports, presentations, and briefing documents
- Organise and attend meetings, taking minutes where required
- Handle confidential information with professionalism and discretion
- Manage expenses, invoices, and basic financial administration
- Liaise with internal teams, clients, and external stakeholders
- Assist with personal tasks for the Managing Director as needed
- Ensure deadlines and priorities are managed effectively
- Manage head office hospitality, including internal telephony, reception cover and customer meet and greet
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Skills and Qualifications
- Proven experience as a Personal or Executive Assistant at a senior level
- Exceptional organisational and time-management skills
- Strong written and verbal communication abilities, comfortable liaising with PR and professional third parties
- High level of discretion and confidentiality
- Experience of organising international travel bookings and itineraries
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Ability to multitask, problem solve and work under pressure
- Strong attention to detail with a professional and adaptable approach
Personal Attributes
- Proactive and self-motivated
- Reliable and trustworthy
- Flexible, able to work outside of office hours and adaptable to changing priorities
- Professional and positive with a ‘can do’, calm approach to challenges
- A warm but firm approach to gatekeeping key information and access to the Managing Director’s time
This role is subject to a three-month probationary period.
Application
Please apply through Indeed job board, including your CV.
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