Mencap
Executive Personal Assistant
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Executive Personal Assistant
We have an exciting Executive Personal Assistant role available to join our Executive Support Team.
This role will be open to offer part time hours (30 hours per week). We are flexible around where you are located. Travel to London and other locations would be minimal – but we would encourage occasional travel for team connectivity.
As an Executive Personal Assistant you will be at the heart of the directorate's business operations and activities, taking ownership of the people and business needs of the Directors and the leadership teams. You will be anticipating the needs of the Directors and their team members and help them stay focused on their priorities by resolving operational and administrative issues before they arise. You will oversee the busy and ever-changing diaries of the Directors, prioritising meetings and scheduling time for reading, thinking and preparing as well as working with absolute discretion to ensure that the executive directors have everything they need to be effective and visible leaders.
What will you bring to the Executive Personal Assistant role?
We're looking for someone who shares Mencap's commitment to improving the lives of people with a learning disability and is passionate about promoting equity, diversity and inclusion in everything they do.
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- You'll be highly organised and adaptable, with the ability to manage multiple priorities in a fast-paced environment, confidently changing direction and re-prioritising when needed.
- Strong communication skills are essential, as you'll be working with a wide range of internal and external stakeholders, tailoring your approach and messaging to different audiences.
- You'll have experience coordinating projects, meetings and key events, ensuring actions are tracked and delivered effectively.
- Confidence in taking minutes and supporting senior leaders through excellent administrative and organisational skills is important.
We're looking for someone who demonstrates professionalism, integrity and resilience, building positive relationships across the organisation and working collaboratively with colleagues at all levels. Above all, you'll be someone who takes ownership of your work and is always looking for ways to improve processes and make a positive impact.
Essential experience :
- Previous experience in a similar role is essential.
- Experience of working with people with a learning disability, or a willingness to learn more.
- Ability to work flexibly, using initiative and drive to respond to unexpected situations and last-minute changes in a dynamic organisation.
- Confidence using Microsoft Teams, PowerPoint and other systems to produce documents and presentations in collaboration with senior leaders.
- Understanding of financial administration and budgets.
- Experience managing diaries, correspondence and telephone calls.
- Experience supporting senior leader recruitment and onboarding.
- Confidence in acting as the first point of contact for key stakeholders.
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For a more extensive idea of the role and the skills needed, please see the job description. If you feel you would be right in the role as a Personal Assistant, then please apply with a fully up to date CV, demonstrating the skills and abilities you have that are suitable for the role.
We are proud to be a Disability Confident Leader and welcome applicants with disabilities to apply for all roles with us. To find out more about the scheme please visit the direct gov website.
We are an equitable, diverse and inclusive organisation and we particularly welcome and encourage disabled applicants and those from the Black and Asian communities to apply for the role as they are under-represented within the workforce.
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