Tata Communications
Executive Secretary - Sales - UK & Ireland
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About The Company
Tata Communications Redefines Connectivity with Innovation and Intelligence
Driving the next level of intelligence powered by Cloud, Mobility, Internet of Things, Collaboration, Security, Media services and Network services, we at Tata Communications are envisaging a New World of Communications
Key Responsibilities
Executive Support
- Manage and prioritize the executive’s calendar, ensuring optimal use of time across time zones
- Schedule internal and external meetings, organize travel logistics, and coordinate accommodations
- Handle email, phone, and other communications with discretion and professionalism
- Prepare executive-level presentations, reports, and documentation for business reviews and leadership meetings
- Manage expense reports and provide end-to-end administrative support
Special / Strategic Project Support
- Assist in driving special projects, ensuring timelines and deliverables are met
- Track project milestones, identify bottlenecks, and coordinate with stakeholders for timely updates
- Consolidate data from multiple teams for reports, dashboards, and presentations
- Contribute to executive decision-making through data-backed inputs
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Engagement & Collaboration
- Organize internal events such as town halls, leadership offsites, and business reviews (QBRs, MBRs)
- Manage scheduling and logistics for all-hands calls and other leadership communications
- Coordinate closely with cross-functional teams across geographies
- Liaise with Regional HR to support and implement employee engagement initiatives
Operational & Business Coordination
- Address business escalations and service requests in coordination with respective departments
- Manage meeting documentation – capturing minutes, action items, and ensuring timely follow-ups
- Act as a bridge between the executive office and key internal/external stakeholders
- Contribute to strategic planning and business rhythm alignment
Essential Qualifications & Skills
- MBA or equivalent qualification from a reputed institution (preferred)
- Excellent organizational and multitasking abilities
- Strong verbal and written communication skills
- Proficiency in MS Office tools – Outlook, Word, PowerPoint, and Advanced Excel
- High degree of ownership, integrity, and professionalism
- Ability to work autonomously and with cross-functional teams
- Analytical mindset with attention to detail
- Adaptability to work across time zones and under tight deadlines
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Experience
- 5+ years in an Executive Assistant or equivalent role, preferably supporting C-suite or senior leadership
- Experience working in a fast-paced corporate environment
- Prior exposure to the telecommunications, IT, or technology sector is a plus
- Comfortable with global collaboration and time zone flexibility
Additional Skills (Desirable)
- Experience with business operations, stakeholder engagement, or internal communications
- Event planning and execution capabilities
- Sensitivity in handling confidential business matters
Base Salary Range
£36,364 - £45,818
Other Compensation
The position is eligible to participate in an Annual Bonus program.
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