We're seeking someone who thrives on building relationships, managing multiple priorities, and ensuring everything runs seamlessly behind the scenes. If you're a natural problem-solver with exceptional organisational skills, we'd love to hear from you.

What You'll Be Doing

Executive & Stakeholder Support

• Provide dedicated executive support to the Industrial Team Head and wider Industrial team.
• Manage busy diaries and inboxes, ensuring priorities are effectively coordinated.
• Organise internal and external meetings, client viewings, conference calls and board meetings.
• Prepare agendas, board packs, presentations and meeting materials.
• Take minutes, track actions and ensure timely follow-up.
• Coordinate strategy days, team away days and leadership meetings.
• Arrange UK and international travel, including detailed itineraries and travel packs.
• Build strong relationships with internal stakeholders, clients and external contacts.
• Act as a trusted ambassador for the Industrial Team and its leadership.

Business & Financial Support

• Support the team's operational and financial processes.
• Monitor and maintain team work-in-progress (WIP) records.
• Coordinate client invoicing and ensure monthly deadlines are met.
• Process supplier invoices and partner expense claims.
• Manage referral tracking and administration.
• Assist with reporting and general business administration.

Team Support

• Coordinate team meetings, including agenda management, minute taking and action tracking.
• Manage team schedules and meeting logistics.
• Organise conferences, off-site meetings and team events.
• Support mandatory training compliance and promote development opportunities.
• Act as a key liaison for IT-related issues and troubleshooting.
• Coordinate onboarding and induction for new starters, as well as processes for leavers.
• Support appraisal cycles and six-monthly review processes.
• Collaborate with Business Support colleagues across Capital Markets to share best practice and provide assistance during busy periods.

Process & Compliance Support

• Maintain accurate records across internal systems and databases.
• Support the management of client records, marketing lists and contact databases.
• Coordinate Client Due Diligence (CDD) processes and maintain tracking documentation.
• Support compliance, risk and audit requirements across the team.
• Ensure property files and team records remain accurate and audit-ready.
• Promote and champion best practice processes across the department.

Marketing, Events & Business Development Support

• Act as Marketing Coordinator for the team.
• Coordinate marketing collateral, including capability statements, research documents, event invitations and presentations.
• Support social media activity, including LinkedIn and internal communication channels.
• Assist with business development initiatives and client pitch submissions.
• Coordinate presentation production with internal creative and business development teams.
• Organise client and team events from concept through to delivery.
• Manage venue research, invitations, attendee communications, collateral and event logistics.
• Represent the team at events and assist with client hosting.

We're looking for someone who is:

• Highly organised with exceptional attention to detail.
• Confident managing multiple priorities in a fast-paced environment.
• A strong communicator with excellent stakeholder management skills.
• Proactive, resourceful and solutions-focused.
• Comfortable working independently while collaborating effectively with colleagues.
• Professional, discreet and able to handle confidential information.

Skills & Experience

• 3+ years' experience in an Executive Assistant, Team Assistant, Operations or Administrative Support role.
• Strong experience supporting senior stakeholders and managing complex diaries.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite, including Word, PowerPoint, Excel and Outlook.
• Experience within a professional services, property, real estate or corporate environment would be advantageous.

Competitive salary

Please note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs, even if provided by PSL agencies.