Key Responsibilities

• Manage and coordinate complex diaries for senior leaders, including scheduling across multiple time zones and managing competing priorities.
• Arrange business travel and process expenses for members of the senior leadership team.
• Organise internal and external meetings, including room bookings, agenda preparation and meeting logistics, and welcome external visitors where required.
• Support the planning and delivery of department-wide events, including town halls, working groups, off-sites and social events, working with regional offices including Bulgaria and the Philippines.
• Liaise with internal and external stakeholders to support clear communication and effective coordination of meetings and events.
• Support senior leadership meetings through the preparation of slide decks and agendas, taking minutes where required and coordinating follow-up actions.
• Provide general administrative and ad-hoc support, including equipment ordering, maintaining team memberships and distribution lists, and managing small-value purchases.

Required Skills and Experience

• Strong organisational and prioritisation skills, with the ability to manage multiple responsibilities for a busy senior team.
• Excellent written and verbal communication skills, with the confidence to communicate professionally with colleagues and stakeholders at all levels and from a range of backgrounds.
• A high level of integrity and discretion when working with confidential or sensitive information.
• A proactive approach, with the ability to anticipate needs, use initiative and solve problems without requiring constant direction.
• The ability to work autonomously with minimal supervision while collaborating effectively with others.
• Experience organising meetings and larger events, with the ability to coordinate multiple logistical requirements.
• Excellent attention to detail, particularly when managing travel, expenses, diaries and meeting arrangements.
• Confidence using digital workplace tools, such as Google Workspace, Slack, AI tools and project management platforms.
• Curiosity, openness to learning and a commitment to developing your skills and knowledge.

Desirable

• Experience supporting multiple senior stakeholders or working within a complex, fast-moving team.
• Experience coordinating meetings, events or activities involving colleagues across different locations and time zones.

What's in it for You?

Our benefits vary by location but we are committed to providing best-in-class perks across all our offices. These include generous annual leave, medical cover, inclusive parental leave packages, subsidised gym memberships and opportunities to give back to the community. Full details of our benefits are available here.

We currently operate a hybrid model which requires staff to work onsite 50% of the time, subject to role requirements & regular review. While flexible working requests will be considered, not all patterns are suitable for all roles. We believe this balanced approach supports flexibility and protects our culture, making collaboration and communication easier, building stronger relationships and team cohesion, and supporting peer learning. We reserve discretion on reasonable notice to change this approach either generally or for specific individuals or teams.

Accessibility

We are a disability confident employer and Valuable 500 signatory.

Please let us know if you require any reasonable adjustments/personalisation as part of the application process or to enable you to attend an interview. If you would like to discuss your requirements or have any questions, email talent@ft.com and a member of our team will be happy to help.

Further Information

At the FT, we embrace innovation and the use of technology and appreciate that individuals may leverage AI tools as part of their job application process. Whilst we are happy for you to use AI to assist with your application, it is essential that all information provided is authentic and accurately represents your skills, experience, and qualifications.

Candidates should be aware that the use of AI throughout the application process may be monitored to ensure a fair and transparent hiring process for all.

Please beware of fraudulent job postings and offers claiming to be from the Financial Times. All legitimate opportunities will direct you to apply through the official Financial Times careers site, and the FT will never ask for financial information, payments, or referrals to third parties during the hiring process. If you have any concerns about the legitimacy of a job posting or suspect any scam activity, please contact talent@ft.com.