Expenses Administrator

Expenses Administrator

We’re looking for an Expenses Administrator to join our Payroll team at our Head Office in Salford.

This is a hands-on role within our Expenses team, responsible for checking, processing and resolving contractor expenses as part of our weekly and monthly payroll deadlines. It’s a role where accuracy, attention to detail and a good head for numbers are really important, alongside being confident enough to speak to people when something doesn’t quite add up.

You’ll be working with a high volume of expenses, checking information and supporting documentation, identifying discrepancies and following up with contractors and clients where required. There is a significant amount of manual processing involved, including checking paperwork, printing and filing documentation and entering information onto our systems, so we’re looking for someone who is happy working in a detailed, process-driven environment.

What will you be doing?

• Checking and processing contractor expense claims accurately and within agreed deadlines
• Reviewing expenses and supporting documentation, identifying discrepancies and investigating where required
• Raising queries with contractors and clients and following these through to resolution
• Calculating and processing expense payments, advances and adjustments
• Manually entering and maintaining accurate information on our systems
• Completing regular checking, auditing and administrative tasks, including printing and processing paperwork
• Responding to queries through our internal queues and acting as a point of contact for expenses-related queries
• Working to individual and team KPIs and weekly/monthly payroll deadlines
• Completing regular tasks set by the Team Manager
• Supporting the wider team through knowledge sharing, cross-training and process improvements
• Maintaining a high level of confidentiality and awareness of GDPR requirements