Facilities Administrator

This is where your work makes a difference.

At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job—you will find purpose and pride.

Summary:

This role provides administrative and coordination support to Engineering and Operations teams, helping to keep site activities organised, on schedule, and properly documented. The successful candidate will manage records, coordinate planned work, support contractors and internal teams, and ensure company systems are kept up to date. Strong organisation, communication, and data management skills are essential to support efficient day-to-day operations. Ensure that all activities are performed in accordance with cGMP, current medical device regulations (MDD/MDR) and MDSAP, whilst adhering to H&S legislation and Baxter EHS requirements.

Role and Responsibilities:

Duties include but are not limited to:

• Create, update, and manage work requests and activities within the company maintenance system.
• Maintain accurate equipment, asset, and operational records.
• Coordinate planned maintenance and service activities to ensure work is completed on schedule.
• Monitor the progress of tasks and follow up with relevant teams when required.
• Prepare job packs, schedules, and supporting documentation for planned activities.
• Work closely with engineering, facilities, manufacturing, and external suppliers to coordinate site activities.
• Schedule contractor visits and act as a point of contact while work is being carried out.
• Maintain accurate records of completed work, service reports, and supporting documentation.
• Support the review and organisation of safety documentation, including risk assessments and work permits.
• Ensure all records, trackers, and filing systems are kept up to date and easily accessible.
• Produce regular reports on completed work, outstanding activities, and overall performance.
• Support planning meetings and help prioritise workload across multiple activities.
• Communicate updates clearly to stakeholders on schedules, progress, and any delays.
• Contribute to a safe working environment by following company procedures and identifying opportunities for improvement.
• Support general administrative activities within the Engineering and Operations teams.
• Ensure correct Waste Streams are used when discarding materials.