G4S
FACILITIES ADMINISTRATOR
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Salary: £27,865.40 per annum
Working Hours: Permanent, Full Time, 40 hours per week, Monday to Friday
Location: Churchill Hospital, Oxford, OX3 7LE
About the Role
G4S Facilities Management is looking for a Facilities Administrator to join our team at the Churchill Hospital in Oxford. This is a full-time, permanent role offering a fantastic opportunity to gain experience in a fast-paced and rewarding environment.
This role will provide administrative support, working with the Heads of all services, H&S, and the HR department to keep records up to date.
Core Responsibilities
- Produce and distribute documents (letters, minutes, specifications, reports) and provide note-taking support during meetings.
- Manage calendars, schedule training, and prepare meeting materials, including agendas, briefing papers, and presentations.
- Act as the first point of contact for calls and visitors, screening inquiries and routing them to managers as appropriate.
- Assist the HR team with recruitment tasks, including preparing candidate packs, drafting offer letters, and completing onboarding documentation.
- Raise purchase orders, verify material deliveries against invoices, resolve supplier discrepancies, and support smooth invoicing.
- Maintain Google Drives to support FM operations, tracking key compliance tasks such as Health & Safety records, Toolbox Talks, and training matrices.
- Foster a strong H&S culture on-site by adhering to safe working systems, reporting accidents/near misses promptly, and setting a positive example.
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Essential Skills
- Dedicated and hardworking, with a strong commitment to leading by example.
- Excellent communication skills with a customer-first approach to handling interactions.
- Proficient in using standard IT software and digital tools.
- Strong team player who follows instructions accurately and collaborates effectively with others.
Benefits
While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below:
- Progression, training and development catered to you
- Charity Work - 1 Volunteering day
- Uniform Provided
- Annual leave entitlement – 25 days plus bank holidays Pro Rata
- Charity work- Match-IT and Payroll Giving
- Refer A Friend incentives
- Company pension scheme with employer contributions.
- G4S Life Assurance Scheme.
- Subsidised healthcare plan.
- Confidential Counselling Services
- 24/7 support specialising in health and medical
- Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.
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Inclusion and Diversity
G4S is committed to Inclusion and Diversity. We welcome applications from all suitably qualified candidates, regardless of their race, gender, disability, religion/belief, sexual orientation, or age. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.
Please contact our recruitment team at careersatg4s@uk.g4s.com to discuss any access needs, reasonable adjustments, or additional support that may be required at any point during the recruitment process.
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