Facilities & Records Coordinator

Location: London

Salary: Competitive + Excellent Benefits

Our client, a leading international professional services organisation, is seeking a highly organised and proactive Facilities & Records Coordinator to join their London team. This is an excellent opportunity for an experienced facilities, office services or workplace operations professional looking to take ownership of a varied and fast-paced role within a prestigious environment.

The Opportunity

As Facilities & Records Coordinator, you will play a key role in ensuring the smooth day-to-day operation of a busy London office. You will be responsible for maintaining an exceptional workplace experience, managing facilities and office services, overseeing records management processes, and supporting health & safety compliance across the office. This position offers significant variety and visibility, allowing you to work closely with senior stakeholders, external suppliers and colleagues across the business.

Key Responsibilities

• Coordinate the day-to-day management and maintenance of office facilities, furniture, equipment and workspace areas.
• Manage supplier and contractor relationships, monitor service levels and oversee contract renewals.
• Ensure office supplies and equipment are fully stocked and maintained.
• Support office moves, space planning projects and workplace improvements.
• Coordinate cleaning, preventative maintenance schedules and building-related services.
• Assist with office security, access control, health & safety procedures, fire safety and workplace compliance.
• Provide support for visiting colleagues and stakeholders, ensuring workspaces are fully prepared.
• Oversee records management processes, including file maintenance, offsite storage coordination and document retention procedures.
• Deliver records and facilities training to new starters and office personnel.
• Ensure outstanding internal client service and continuously identify opportunities to improve operational processes.