Facilities Coordinator

Temporary

Financial Services

Mayfair, London

Full-time, 8:00am-5:00pm, Monday-Friday

Fully office-based

Up to £50,000 temp equivalent

7-FCA/NCW

A boutique financial services firm is seeking a polished, proactive temporary Facilities Coordinator to ensure the smooth day-to-day running of its Mayfair office. This is a hands-on role with responsibility for facilities, office operations and vendor management, alongside providing Reception cover when required.

Key responsibilities:

• Oversee daily office and facilities operations, ensuring a high standard is maintained throughout.
• Act as the main point of contact for building management, maintenance providers, cleaners, couriers, and other suppliers.
• Coordinate repairs, maintenance visits, and office improvements.
• Manage office supplies, stationery, refreshments, and catering.
• Support health and safety, including maintaining relevant records and coordinating compliance checks.
• Assist with meeting room set-up and ensure client-facing areas are presentable.
• Co-ordinate access passes, keys, deliveries, and post.
• Support office moves, desk set-ups, and onboarding logistics.
• Provide professional Reception cover during absence, breaks, or busy periods, including greeting visitors and answering calls.