The Facilities Coordinator is also required to provide administrative support to the team and be able to manage large building operations.

KEY RESPONSIBILITIES:

• Provide support for, monitor the performance, and coordinate a small team of multi-skilled operatives
• Develop a close working relationship with key Client stakeholders/partners, landlord, managing agents, and all of the facilities vendors
• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
• Assist in the procurement of vendors and services as required
• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
• Ensure prompt and accurate management of purchase orders in the internal financial management platform
• Assist with the monthly accrual reports and help monitor the finance trackers
• Conduct site inspections, assessments, regular audits, and carry out safety procedures as well as all building procedures, ad-hoc duties, and performance measures
• Assist in the implementation of the property risk management program and industry best practice operations
• Maintain premises in neat and good working condition at all times
• Maintain duplicate office keys in good order
• Support the implementation and monitoring of disaster recovery and business continuity plans
• Follow established escalation procedures and incident reporting procedures
• Provide support for regular management reports and projects as required
• Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets

WORKING LIFE:

• On a daily basis, you will be working across multiple sites
• The main business language spoken in our offices is English and German. Knowledge of English is essential
• The role will be structured on a shift basis over a 5-day week
• On occasion, you may be required to work weekends or bank holidays, this will be arranged in advance and in accordance with the rota

ABOUT YOU:

• You are keen to develop within the workplace, spending time supporting a multidisciplinary team gaining knowledge and expertise
• You have experience in a coordinator role working within facilities, property management, hospitality, or related fields
• You work collaboratively as part of a team to solve problems with professionalism and a service-focused approach
• You are adept at multitasking and are able to manage multiple projects effectively
• You are open and have good communication skills
• You strive for excellence in what you do and share ideas for improvement
• You are proficient with computer equipment and programs (Word, Excel, and Outlook) and have a keen interest in technology
• You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service

Location:

On-site – Hertfordshire, GBR

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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