Mint People
Facilities Coordinator
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Facilities Coordinator
Location: Uxbridge Salary: £30,000
We are currently recruiting for an experienced Facilities Coordinator to join a professional corporate environment based in Uxbridge.
This is an excellent opportunity for a highly organised and proactive individual with previous facilities or office coordination experience who enjoys working in a fast-paced environment and delivering exceptional workplace support services.
About the Role
The Facilities Coordinator will be responsible for supporting the smooth day-to-day running of the office, ensuring workplace standards remain professional, efficient, and compliant at all times.
Key Responsibilities
- Coordinate day-to-day soft services operations and maintain high office standards
- Ensure workplace aesthetics and office environments remain professional and best in class
- Support workplace requests and coordinate with internal stakeholders
- Coordinate planned preventative maintenance (PPM) schedules
- Provide support for internal meetings and events
- Work closely with security, HR, legal teams, and external contractors
- Liaise with landlords, suppliers, and contractors to maintain office standards
- Coordinate facilities requests and general office support
- Maintain office supplies and arrange servicing of office equipment
- Support reception duties and visitor management when required
- Assist with onboarding new employees, including office orientation and access control
- Ensure health and safety documentation and compliance is maintained
- Carry out workplace risk assessments, including DSE and fire risk assessments
- Support audits and ensure compliance procedures are followed
- Raise purchase orders and track supplier payments
- Assist with budget monitoring and expense management
- Support ESG initiatives within office operations
- Travel to other office locations when required for holiday cover or operational support
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Requirements
- Minimum 5 years’ experience within facilities or office coordination in a corporate environment
- Ideally degree educated with health & safety or project management qualifications
- Strong Microsoft Office skills, including Word, Excel, Outlook, PowerPoint, and SharePoint
- Excellent communication and customer service skills
- Ability to multitask and prioritise workloads effectively
- Strong organisational skills and attention to detail
- Professional and confident approach with the ability to work independently and within a team
- Strong analytical and administrative abilities
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