Kennedys
Facilities Coordinator
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Kennedys is looking for a Facilities Coordinator to join our Facilities team London office.
Team
Kennedys Facilities team ensure that the Firm's offices are maintained and consistently delivered to a high standard. They drive the continuous improvement of all aspects of Kennedys facilities management and property portfolio globally.
The Facilities team provide strategic support on projects, with suppliers and budget management as well as Front of House services, and ensure the Firm operates the Health & Safety policy and acts in accordance with Health and Safety regulation and ISO and BSI standards.
The Facilities team have presence in all Kennedys offices.
Key Responsibilities
- Be the key point of contact for the office, and internal queries. Reporting any major issues or concerns to the Senior Facilities team.
- Be the active presence for the onsite teams and stakeholders proactively handling any concerns ensuring that rectification actions are quickly established and executed.
- Ensuring all offices provide a great working environment to Kennedys staff and presentable environment to our clients.
- Developing good working relationships with contractors when onsite and ensure service is aligned to expectations.
- Booking maintenance tasks and issuing permits.
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Additional Responsibilities
- Ensure that the Firm's Support Services are maintained and consistently delivered to a high standard.
- Maintain up to date records and adhere to the essential competencies and Service Level Agreements for the role.
- Undertake and manage ordering and stock control for items such as stationery.
- Co-ordinate Facilities Management and property maintenance tasks including Health & Safety.
- Monitor Facilities helpdesk and the associated mailboxes, be first line support and escalate enquiries to the correct team.
- Ensure daily walk around is completed and report any issues to the relevant teams.
- Maintenance – logging helpdesk jobs, arranging building access and permits.
- Support the management and administration of physical security systems and processes.
- Assist with the delivery of facilities projects and improvement initiatives.
- Process and track invoices relating to orders for Facilities.
- Provide support to the Facilities Leadership Team to include processing expenses and booking travel as and when required.
- Provide administrative support to the wider facilities team as and when required.
- Provide holiday cover for team members including other offices in person and remote, UK South.
- Working with the wider facilities management to increase the profile of the FM team.
- Assist with audits, compliance reviews and related assurance activities as required.
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Required Experience
- Facilities management experience, in particular within professional services would be advantageous
- Efficient and diligent document management
- Excellent administration skills
- Excellent communication skills and attitude to provide a first class service to clients
- Ability to be flexible on approach towards others, identifying what stakeholders require from you
Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.
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