WINNER
Facilities Coordinator
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Facilities Coordinator
Salary: £28,000–£34,000 per annum
Location: Bristol - Hybrid Working
Employment Type: Full-Time
About the Role
We are recruiting on behalf of a family-run Facilities Management Company for a Facilities Coordinator to support the day-to-day administration and coordination of a key client contract.
Working closely with the Operations Supervisor, cleaning teams, and client, you will be responsible for coordinating scheduled works, managing work orders, maintaining compliance records, and ensuring all required documentation is completed accurately and on time.
This is an important support role within the contract team, helping ensure the service is delivered efficiently and in line with agreed KPIs, SLAs, and client requirements.
Key Responsibilities
- Coordinate and book cleaning works across the contract
- Liaise with the client, site contacts, supervisors, and cleaning teams
- Manage and update work orders from instruction through to completion
- Raise and manage Purchase Orders (POs) where required
- Ensure teams have the correct information and documentation to complete works
- Monitor outstanding and upcoming works and follow up where required
- Collect and review completion reports, photographs, and supporting documentation
- Maintain accurate contract records and administrative systems
- Monitor compliance documentation, training, and site requirements
- Support the Operations Supervisor with KPI and SLA reporting
- Assist with client reporting, audits, and general contract administration
- Ensure completed works have the correct documentation and are ready for invoicing
- Escalate operational, staffing, or client issues to the Operations Supervisor
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Candidate Experience
The ideal candidate will have previous experience in a Facilities Management environment.
You should ideally have experience in:
Get help with your application
Your very own career expert that helps elevate your application to the next level.
- Contract, operations, or facilities coordination
- Coordinating cleaning or FM services
- Managing work orders and job schedules
- Working with Purchase Orders (POs)
- Maintaining compliance and contract documentation
- Liaising with clients and operational teams
- Monitoring KPIs and SLAs
- Using Microsoft Office, Excel, and job management systems
Experience supporting a single FM or cleaning contract is advantageous, particularly within a commercial, industrial, or multi-site environment.
We are looking for someone who is:
- Highly organised and detail-focused
- Proactive with strong follow-up skills
- Confident communicating with clients and cleaning teams
- Able to manage multiple priorities and deadlines
- Comfortable working with systems, reports, and administration
- Professional and commercially aware
- A reliable support to the Operations Supervisor and contract team
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Location