Career Legal
Facilities Coordinator
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Our client, a highly regarded firm based in Manchester, is seeking an experienced and proactive Facilities Coordinator to join their team on a permanent basis. This is an excellent opportunity for someone who enjoys working in a fast-paced, client-focused environment and takes pride in delivering exceptional workplace support.
The successful candidate will be based on-site Monday to Friday (9am – 5pm) and will have a friendly, approachable, and flexible attitude, with a hands-on approach to facilities and office coordination.
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Key Responsibilities
- Act as the first point of contact for clients and visitors, providing a professional and welcoming reception.
- Coordinate meeting room bookings and support the scheduling of meetings and events.
- Ensure all meeting arrangements are in place, including room setup and catering where required.
- Manage incoming and outgoing post, deliveries, and courier services.
- Maintain office supplies, ensuring stationery, printers, and other essential resources are fully stocked.
- Hand-deliver and collect confidential documents as required.
- Carry out filing, archiving, photocopying, and scanning of documents.
- Report building maintenance and facilities issues to the appropriate teams and monitor progress.
- Conduct regular floor walks to ensure the office environment is safe, tidy, and well maintained.
- Set up meeting rooms and assist with office moves or reconfigurations when necessary.
- Process and reconcile facilities-related invoices accurately and in a timely manner.
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