Facilities & Estates Officer

Successful candidates will:

• Have an unfaltering belief in the ability of all children to achieve through great teaching and a culture of high expectations
• Welcome feedback and be committed to the idea of continuous improvement and self-development
• Have the skills and dedication to have a positive impact on the lives of our students and on the school community

The Role

To ensure the academy site is safe, secure, well-maintained, clean and welcoming for students, staff, visitors and the wider academy community

To maintain high standards across the buildings, grounds, facilities and site infrastructure, responding effectively to operational requirements and contributing to the continuous improvement of the academy

Specific Duties:

Site Management and Maintenance

• Undertake regular inspections of the academy buildings, grounds, fixtures, fittings and facilities, identifying, recording and responding appropriately to maintenance, repair and improvement requirements
• Carry out a range of routine and minor maintenance tasks, including repairs, decorating, basic plumbing, furniture and fittings, shelving, signage and general site improvements
• Ensure that the academy site is maintained to a consistently high standard, addressing issues promptly and taking appropriate action to prevent deterioration
• Contribute to and support the academy’s planned and preventative maintenance programme, ensuring routine checks, inspections and maintenance activities are completed effectively
• Liaise with contractors, suppliers and external agencies as required, ensuring that work is undertaken safely, efficiently and to the required standard
• Support the effective management and use of the academy’s buildings, grounds, equipment and facilities, identifying opportunities to improve the site and its environment

Security, Safeguarding and Health & Safety

• Ensure the security of the academy site through effective opening and closing procedures, management of keys and access arrangements, and appropriate use of alarm systems
• Support the academy in maintaining high standards of safeguarding, health and safety and site security, reporting and responding appropriately to any concerns or hazards
• Monitor fire safety arrangements and undertake routine checks and testing of relevant systems and equipment in accordance with academy procedures
• Provide appropriate emergency access to the academy site for authorised personnel and emergency services, including outside normal academy hours when required
• Support emergency procedures, including evacuation and lockdown arrangements, and undertake relevant training as required
• Maintain appropriate records of site inspections, checks, incidents, maintenance and compliance activities, with an appropriate level of discretion

Cleaning, Presentation and Grounds

• Ensure that the academy buildings, grounds, toilets, communal areas and furnishings are maintained to a consistently high standard of cleanliness, hygiene and presentation
• Monitor cleaning standards and take appropriate action to ensure that agreed standards and procedures are consistently achieved and maintained
• Respond promptly to emergency cleaning requirements, including spillages, vandalism, flooding, adverse weather and other incidents affecting the site
• Ensure that appropriate supplies and resources are available across the academy, including hygiene, cleaning and site-related consumables, replenishing stocks as required
• Maintain the external environment to a high standard, including paths, hard-standing areas, grassed areas, planted areas and general grounds maintenance
• Ensure that waste and refuse are managed appropriately and that the site is kept free from litter, hazards and unnecessary accumulation of materials

Events and Operational Support

• Support the effective operation of the academy site for events, meetings, lettings and activities taking place outside of the normal school day
• Assist with the preparation, set-up and clearance of rooms, facilities and external areas as required, ensuring they are safe, clean and fit for purpose
• Provide a responsive and professional facilities service to staff, students, visitors, contractors and external agencies
• Work cooperatively with colleagues across the academy and contribute to a positive, safe and well-maintained environment for all users of the site
• Follow standard operating procedures and academy policies to ensure that facilities, maintenance, security and health and safety processes are managed effectively
• Undertake such training as is necessary to operate academy systems effectively and maintain the required standards of compliance, safety and professional practice
• Work cooperatively and support the academy’s self-improvement procedures, identifying areas where the site, facilities and working practices can be improved
• Commit to your own continued professional development and undertake any other duties within the scope and purpose of this post as directed by the line manager

Other

• Undertake other various responsibilities as as directed by the Principal
• Support the academy’s values and ethos

This document is considered to provide an outline of the areas that this role involves. This document does not preclude the post-holder developing systems and structures not specifically mentioned but related to his/her broad areas of responsibility. The roles outlined above are indicative and do not preclude anything else which may be reasonably requested commensurate with the post held and duties undertaken.