UK Ministry of Defence
Facilities Management Assistant - Army
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Redford Barracks, Colinton Road, Edinburgh, EH13 0PP
We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuring you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week) where business needs allow.
Job Summary
The Ministry of Defence, Civil Service workforce is diverse, with many different functions and professions ranging from cyber and digital transformation, police officers, security guards, trainers, human resources, teachers, psychologists, storekeepers, and policy secretariat staff to support the British Army.
This position is advertised at 37 hours per week.
Job Description
The successful candidate will serve as the primary Fire Prevention Safety Practitioner within the Camp Team, reporting directly to the Facilities Manager. Working alongside other team members, they will support the management and maintenance of facilities across Redford Barracks, with a particular focus on Health and Safety and the development of specialist expertise in Fire Safety.
The post holder will be part of a wider Camp Office team comprising a Station Staff Officer, Facilities Manager, iHub Administrator, Range Custodian, Barrack Manager and Bookings Clerk, while also working closely with external contractors to support the effective delivery of facilities management services.
Key Responsibilities:
- Assist the Facilities Manager in all matters relating to Health and Safety within Redford Barracks ensuring that all legislation is current and displayed within the camp. Act as Building Fire Focal Point for several buildings within the estate, completing daily, weekly and monthly fire checks, ensuring all building faults are reported, recorded and completed. Escort the Defence Fire Regulator and Fire Officer on inspections as required. Undertake the Defence Extinguisher Maintenance Course (DEMC) to provide full maintenance to Fire Extinguishers within camp. Complete a locally held Building Fire Focal Point Training Course.
- Under direction from the Facilities Manager and working alongside the Barrack Manager, control the handover/takeover (HOTO) of all accommodation within and around Redford Barracks ensuring that all rooms when occupied are properly inventoried and when vacated are cleaned. Issuing and receipting of keys to accommodation and other facilities as required.
- Work alongside the Barrack Manager to ensure all contractors onsite are inducted and booked in/out following the correct procedures. Issuing and receipting of keys to contractors, escorting them to relevant building custodian for the job being undertaken.
- Along with the Barrack Manager conduct basic management and accounting of Redford Barracks stores including bedding, furniture and accommodation stores. Assisting in the distribution of stores to lodger and visiting units, arranging replenishment of items when required.
- The post holder will be authorised to drive MOD vehicles to access buildings, units and outlying properties across the estate, including locations situated up to 10 miles from Redford Barracks.
Person Specification
Essential Skills Required:
- Strong organisational skills, with the ability to manage multiple tasks, maintain accurate records and deliver work within agreed timescales.
- Ability to interpret and apply policies, procedures and regulations, particularly those relating to compliance, health and safety, and facilities management.
- Strong communication and interpersonal skills, with the ability to build effective working relationships and liaise confidently with colleagues, contractors and stakeholders.
- Proficient in the use of MS 365 applications.
- A full UK driving licence is required, as the post holder will be authorised to drive MOD vehicles to access buildings, units and outlying properties across the estate, including locations situated up to 10 miles from Redford Barracks.
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Licences
- A Cat B driving licence is required, as the post holder will be authorised to drive MOD vehicles to access buildings, units and outlying properties across the estate, including locations situated up to 10 miles from Redford Barracks.
Behaviours
We'll assess you against these behaviours during the selection process:
- Seeing the Big Picture
- Working Together
- Managing a Quality Service
We only ask for evidence of these behaviours on your application form:
Seeing the Big Picture
Alongside your salary of £24,549, Ministry of Defence contributes £7,111 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other Benefits For Army Civil Servants Include:
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Highly competitive pension scheme
- Personal and professional development of skills
- Alternative working patterns for many roles
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
- Enhanced parental and adoption leave
- 6 days special leave per year which can be used for volunteering activities
- Learning and Development
- On site Parking available
- On Site Gym
- PAYD Canteen Facility
- Good local public transport links into Edinburgh
We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
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MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection Process Details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Personal Statement:
Candidates will be required to provide a statement of suitability. (250 words)
At the application stage, you will be assessed against the following criteria, listed in priority order:
- Behaviour - Seeing the Big Picture
- Personal Statement - 250 words demonstrating your relevant skills and experience in line with the essential criteria.
Where a large number of applications are received, an initial sift may be conducted against the priority element - Seeing the Bigger Picture only. The remaining evidence submitted at the application stage will be assessed only if you are successful at this initial sift.
At interview stage, you will be assessed against the following criteria, listed in priority order:
Behaviours:
- Managing a Quality Service
- Working Together
Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
There may be occasions where it is not practicable or appropriate to interview all DCS candidates that meet the minimum criteria for the job. For example, in certain recruitment situations such as a high volume of applications, seasonal demand, or peak periods, the employer may wish to limit the overall number of interviews offered to both DCS and non-DCS applicants.
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