JLL
Facilities Management Coordinator
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Facilities Management Coordinator
Based - Derby DE24 (on our Rolls-Royce Account)
Hours – 40 (Monday to Friday)
About the Role
JLL is seeking a diligent and detail-oriented Facilities Management Coordinator to join our dedicated team on the prestigious Rolls-Royce account, based in Derby. This role serves as a vital link between our operational delivery teams and the finance department, ensuring seamless financial processing, supplier management, and overall operational efficiency.
You will be responsible for the integrity of our work order and purchase order systems, playing a key part in maintaining strong supplier relationships, driving process improvements across the account.
Key Responsibilities
Work Order & Purchase Order Management
- Conduct thorough data validation in our Corrigo work order system, including checking 'Not to Exceed' (NTE) limits, confirming quotes are attached, and verifying Rolls-Royce cost centres or Coupa PO numbers.
- Manage the end-to-end Purchase Order (PO) lifecycle in our E1 system, from raising contract POs and processing Goods Received Notes (GRNs) to ensuring correct coding and instructing Accounts Payable on invoice matching.
- Perform validation checks to ensure alignment between supplier quotes in Corrigo and PO values in E1.
- Enforce financial controls by ensuring no E1 PO is raised without a corresponding approved Corrigo work order.
- Liaise with operational teams to ensure all work order statuses and information are kept up to date in real-time.
Supplier & Financial Administration
- Act as an operational point of contact for critical suppliers, managing relationships to avoid service disruptions and payment holds.
- Manage open and call-off POs, validating annual cost submissions from suppliers.
- Investigate and resolve disputed invoices and CIS (Construction Industry Scheme) issues by coordinating with suppliers and our Accounts Payable team.
- Request credit notes from suppliers where necessary to resolve financial discrepancies.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Collaboration & Process Improvement
- Foster a strong, collaborative link between the Operations and Finance departments.
- Provide training and guidance to internal teams on financial and system processes to ensure compliance and understanding.
- Proactively identify opportunities to improve team processes and work collaboratively to implement effective changes.
- Serve as a key resource for handling ad-hoc queries and information requests from various stakeholders.
Requirements
- Proven experience in an operations support, finance administration, or a similar role.
- Experience with financial or work order management systems is essential; specific knowledge of Corrigo and/or E1 is highly advantageous.
- Exceptional attention to detail and a high degree of accuracy.
- Strong analytical and problem-solving skills, with the ability to manage and resolve financial discrepancies.
- Excellent communication and interpersonal skills, with the confidence to liaise with internal teams, suppliers, and our client.
- A collaborative mindset with a focus on continuous process improvement.
At JLL, we believe the most effective teams are built when everyone is empowered to thrive. We support each other's wellbeing and champion inclusivity and belonging across teams, reflecting the diversity of the UK.
If you're ready to take the more inspiring, innovative, and optimistic path on your journey toward success as a Facilities Management Coordinator, we invite you to join our team and make a lasting impact.
Location
On-site – Derby, GBR
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
Get help with your application
Your very own career expert that helps elevate your application to the next level.
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally, the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with an appropriate level of security and keep it for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details, please see our career site pages for each country.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Location