Auditing and Assurance

• Assist with facilities management, statutory compliance, and contractor audits.
• Undertake structured desktop reviews of records, certificates, maintenance information, and supporting documentation.
• Attend properties to verify records against site conditions.
• Support sample audits of statutory compliance information, planned maintenance records, and completed works.
• Assist with the review of contractor RAMS, competence information, and supporting evidence within the limits of training and authorization.
• Identify gaps, inconsistencies, and areas requiring corrective action.
• Maintain audit evidence, findings logs, and action trackers.
• Assist with follow-up reviews to confirm corrective actions have been completed.

Scopes of Work and Project Support

• Assist Facilities Managers and technical colleagues with preparing scopes of work for repairs, maintenance, compliance remedials, and minor projects.
• Gather measurements, photographs, site information, defect details, and existing asset information.
• Assist with defining the extent of remedial works required.
• Help prepare clear work descriptions and supporting information for contractor pricing.
• Support the preparation of schedules of work and tender or quotation information.
• Attend pre-start, progress, snagging, and completion inspections where required.
• Record project progress, outstanding actions, and completion information.
• Support the collection of handover documents, certificates, warranties, operating manuals, and updated asset information.

Health and Safety

• Follow company and client health and safety procedures during all activities.
• Assist with the administration and review of risk assessments and method statements.
• Identify hazards during site inspections and report concerns promptly.
• Support contractor compliance checks and permit-to-work arrangements where applicable.
• Maintain accurate records relating to inspections, identified risks, and required actions.
• Apply safe working practices when accessing plant rooms, service areas, basements, roofs, or other controlled areas.
• Work only within personal training, competence, and authorization, escalating technical or higher-risk matters where required.

CAFM and Information Management

• Assist with maintaining accurate information within CAFM and property management systems.
• Create and update asset records, PPM information, compliance dates, inspection records, work orders, remedial actions, site notes, photographs, and certificates.
• Support ongoing data cleansing and data quality checks.
• Assist with producing reports and information extracts for Facilities Managers and clients.
• Work with systems such as Access Maintain, Concerto, or other client systems. System-specific training will be provided where required.

Client and Contractor Coordination

• Communicate professionally with clients, contractors, site managers, caretakers, and other stakeholders.
• Arrange access for surveys, inspections, maintenance visits, and contractor activities.
• Assist with coordinating maintenance and compliance activities.
• Provide clear updates to the responsible Facilities Manager on completed, outstanding, and overdue actions.
• Maintain professional working relationships with client representatives and site personnel.
• Represent the Facilities Management team appropriately when attending client properties.

Desirable

Application / interview

• Asbestos, Legionella, fire safety, or working at height awareness training.

Application / certificate

Desirable Experience

• Asset surveying and asset data capture.
• CAFM systems and property databases.
• SFG20 or equivalent maintenance standards.
• Property and statutory compliance monitoring.
• Facilities management and contractor auditing.
• Building condition inspections.
• Contractor coordination and minor works.
• RAMS and contractor document review.
• Scope of work preparation.
• Public sector estates, schools, residential property, commercial buildings, or leisure facilities.
• Fire, electrical, gas, water hygiene, or asbestos compliance.

Skills and Behaviours

• Methodical approach to work and strong attention to detail.
• Ability to organise and prioritise a varied workload across several active workstreams.
• Confidence attending unfamiliar sites and engaging with site representatives.
• Ability to identify problems and report them clearly and accurately.
• Ability to work effectively within a multidisciplinary property and facilities management team.
• Good record-keeping and information management skills.
• Practical approach to property, maintenance, and compliance issues.
• Willingness to learn and develop technical knowledge.
• Ability to challenge incomplete or inaccurate information appropriately.
• Ownership of assigned actions through to completion.

Working Arrangements

The role will involve a combination of office working, remote working, and regular site attendance. Regular travel throughout North Yorkshire and surrounding areas will form part of the role. Occasional travel to projects elsewhere in the UK may be required depending on client commissions. Site work may involve plant rooms, service areas, basements, external areas, roof access, and other operational environments. Appropriate training, PPE, and access arrangements will apply. The postholder may need to adjust working patterns occasionally to support client access, inspections, or project requirements.