Facilities Management Project Manager

Your new company

Join the Northern Ireland Assembly and take the lead on facilities management projects within the iconic Parliament Buildings at Stormont. This six-month contract offers the opportunity to work in a unique public sector environment, combined with an excellent salary, generous annual leave entitlement, and an outstanding work-life balance.

Your new role

This is an initial 6-month contract with the possibility of further extension where you will report to the Head of Facilities Management and have the responsibility for the effective delivery of facilities and building-related projects.

The main duties and responsibilities are:

• Delivering high quality facilities and project management services to a wide range of internal and external stakeholders by developing a strong customer-focused approach within your team.
• Assisting with the development, management, and monitoring of the policies and procedures of the business area.
• Managing the delivery of multiple facilities-related projects simultaneously, ensuring adherence to agreed scope, programme, budget, and quality requirements.
• Undertaking financial planning, profiling, and forecasting for projects ensuring robust cost control and accurate financial reporting.
• Providing timely and accurate financial and performance information, analysis, and recommendations to support decision-making.
• Assisting in the preparation, management, and monitoring of budgets, ensuring expenditure is controlled and aligned with approved business plans.
• Supporting the development of business cases, project briefs, and specifications, including financial appraisals, options analysis, and whole life cost assessments.
• Supporting procurement exercises, including assisting in the development of procurement documentation and participating in evaluation panels.
• Managing projects through relevant systems, ensuring works are prioritised, tracked, and completed efficiently.
• Assisting with the management of contracts to ensure full compliance with contractual terms, relevant legislation, and financial controls, delivering value for money and addressing performance issues promptly.
• Checking and approving purchase orders and invoices in line with organisational policy and the post holder's approval limits.
• Developing and maintaining effective working relationships with members, colleagues, contractors, external stakeholders, and service users.
• Attending, participating in, and managing meetings, ensuring accurate records are maintained and actions are progressed.
• Leading, managing, and developing individual staff members or a small team, setting clear objectives and monitoring performance to ensure the delivery of team objectives.
• Supporting more senior staff in the effective management of the Business area.
• Quality assuring work to ensure compliance with legislation, policies, procedures, and financial controls.
• Participating and contributing to corporate and Directorate-wide projects and improvement initiatives.
• Effectively using Microsoft Office and relevant systems to carry out work, including the production of reports, financial information, and management data.
• Managing information and records in accordance with statutory requirements and organisational policies, including responses to information requests.
• Complying with all Assembly Commission staff policies and procedures, including Equal Opportunities and Dignity at Work.
• Carrying out other duties that the Assembly Commission reasonably requires.