Artistic Spaces Limited
Facilities Manager
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Company Description
Founded in 2010, Artistic Spaces was created to provide accessible and affordable workspaces for a wide range of creative and entrepreneurial individuals. From artists and designers to small business owners and freelancers, our spaces are designed to inspire productivity and collaboration in a sustainable way.
Over the years, Artistic Spaces has grown into a thriving creative community, now with over 700 spaces across 20 locations in London with ambition to continue the growth of the portfolio. Our tenants include creators, entrepreneurs, and professionals from a variety of fields, all seeking affordable, flexible, and inspiring places to work.
At Artistic Spaces, we are committed to understanding the needs of our community and providing workspaces that help individuals and businesses thrive, no matter their focus
Key Job Details
- Location: Brentford, West London (3 Buildings)
- Contract: Full-Time / Permanent
What You'll Do
- Day-to-day management of hard and soft services across two Brentford campus buildings in accordance with Artistic Spaces Group policies and procedures.
- Execute minor HVAC, plumbing, and electrical repairs on-site, acting as a hands-on technical lead.
- Monitor Building Management Systems (BMS) daily to optimize set points, ambient temperatures, energy efficiency, and troubleshoot M&E plant room equipment.
- Scope, schedule, monitor, and physically inspect completed Planned Preventative Maintenance (PPM) tasks logged via internal management systems (Yardi).
- Draft and issue Work Permits (e.g., Hot Works, Working at Height, Isolation) and verify contractor Method Statements and Risk Assessments (RAMS) prior to on-site work.
- Supervise, direct, and mentor the Maintenance Operatives and on-site cleaning teams, conducting regular audits to ensure high standards of office housekeeping and cleanliness.
- Collect and monitor Operation & Maintenance (O&M) manuals, statutory compliance records, and associated equipment warranties.
- Build strong working relationships with on-site tenants and collaborate closely with Building Managers for smooth daily operations.
- Raise Purchase Orders, process invoices, and assist the office team with Service Charge budgeting and expenditure tracking.
- Communicate efficiently with senior management to escalate risks, major events, or urgent site incidents.
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What You'll Need To Be Successful
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- Experience: 1–3 years’ facilities management experience delivering combined hard and soft services, with hands-on experience in HVAC and M&E plant room troubleshooting.
- Systems: Experience using Maintenance Management / CAFM software for managing PPMs (Yardi preferred) and proficiency in Microsoft Office.
- Compliance & Safety: Sound knowledge of UK building regulations, Health & Safety protocols, risk assessments, and contractor statutory compliance.
- Leadership & Communication: Strong people management skills with the ability to lead direct reports, manage third-party vendors, and communicate openly with tenants and senior stakeholders.
- Personal Attributes: Adaptable, highly organised under tight deadlines, service-focused, and eager to share ideas for operational excellence.
What now?
Very simply – Apply!
Do not hesitate to apply online today or send your CV directly to our team. All questions regarding the role are welcome!
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