Family Legal Secretary

A highly regarded, top 200 law firm based Central London is seeking an experienced Legal Secretary / Legal PA to join its specialist Family Law team.

The Role:

• Opening new files and assisting with the firm's CDD and AML processes, including obtaining identification and maintaining accurate client records.
• Preparing AML documentation and liaising with Risk & Compliance where required.
• Managing Partner and fee earner diaries, inboxes, and appointments.
• Liaising with clients, Courts, and other third parties to arrange meetings and conferences.
• Taking telephone calls, dealing with enquiries, and passing on accurate messages.
• Providing accurate and timely dictation support using digital dictation software.
• Formatting, proofreading, and amending correspondence, Court forms, and legal documentation in line with house style.
• E-filing and ensuring documents are accurately saved to the firm's document management system.
• Monitoring outstanding emails and ensuring matters are appropriately progressed.
• Preparing billing guides and draft bills, assisting with the billing process, and ensuring completed bills are accurately saved and prepared for client delivery.
• Preparing posting slips for incoming and outgoing monies.
• Preparing legal forms and documentation using relevant systems.
• Preparing electronic Court bundles, including indexing, pagination, redaction, document merging, and arranging documents chronologically.
• Monitoring and maintaining bundles to ensure compliance with Court directions and procedural requirements.
• Checking and assigning cases via the HMCTS online portal.
• Downloading Court documents and diarising key dates and deadlines.
• Recording deadlines contained within Court Orders and setting appropriate reminders.
• Assisting with file closure, including ensuring matters are closed correctly, funds are returned where applicable, and files are sent to storage.
• Supporting the wider Family team with overflow secretarial and administrative duties.
• Assisting with general office, printing, scanning, and postal requirements.
• Undertaking any other reasonable duties required to support the department and wider firm.