Clevedon Garages
Finance & Administration Manager
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Finance & Administration Manager
Clevedon Garages Ltd | Clevedon, North Somerset
Salary: £28,125 per annum, based on 25 hours per week (£45,000 FTE) + Company Car
Hours: 25 hours per week – Monday to Friday, 5 hours per day
Holiday entitlement: 22 days' annual leave plus bank holidays
About Clevedon Garages
Clevedon Garages is a family-run business with over 60 years of experience in the automotive industry. Based in Clevedon, North Somerset, we have built our reputation on providing excellent customer service, strong manufacturer relationships and a professional, friendly approach to our business.
We are currently looking for an qualified and capable Finance & Administration Manager to take responsibility for the day-to-day financial and administrative management of the business, while also supporting our wider HR, IT and operational requirements.
This is an important role within the business and would suit someone who enjoys working in a varied environment, is commercially aware and is comfortable taking ownership and making things happen.
The Role
Reporting to the senior management team, you will be responsible for the effective management of the company's finance and administration functions, ensuring accurate financial control, strong processes and timely reporting.
As an automotive retail business, the role will have a strong motor trade focus, although previous automotive experience is advantageous rather than essential. We are equally interested in experienced finance professionals from other sectors who can bring strong financial, commercial and administrative skills to the role.
The role will include:
Finance & Accounts
- Overseeing the day-to-day finance function and maintaining accurate financial records
- Management of purchase and sales ledgers
- Bank reconciliations and cash management
- Credit control and management of outstanding debts
- Processing and reviewing supplier invoices and payments
- VAT returns and other statutory financial requirements
- Monthly management accounts and financial reporting
- Supporting year-end accounts and the company's external accountants
- Monitoring costs, margins, cash flow and overall financial performance
- Ensuring manufacturer, finance company and other automotive-related financial processes are completed accurately
- Maintaining appropriate financial controls and procedures
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Automotive Retail Administration
- Managing the administrative processes associated with new and used vehicle sales
- Ensuring vehicle purchase, sales and funding documentation is accurate and compliant
- Supporting dealership finance and manufacturer reporting requirements
- Monitoring vehicle-related financial transactions and reconciliations
- Working closely with the sales, aftersales and management teams to ensure effective administration and financial control
HR & People Administration
- Supporting the management team with day-to-day HR administration
- Maintaining employee records and HR systems
- Complete monthly payroll
- Assisting with recruitment, onboarding and employee documentation
- Monitoring holidays, absence and other employee records
- Supporting the implementation and maintenance of company policies and procedures
- Liaising with external HR advisers where appropriate
IT & Systems
- Supporting the effective use and development of our business systems
- Liaising with external IT providers and software suppliers
- Managing user access, permissions and basic system administration
- Identifying opportunities to improve processes through new technology and automation
About You
We are looking for someone who is organised, commercially minded and hands-on, with the confidence to take responsibility for a broad range of business functions.
You will ideally have:
- Proven experience in a finance, accounts or finance management role
- A strong understanding of financial controls and accounting processes
- Excellent attention to detail and accuracy
- Good commercial awareness and the ability to understand business performance
- Strong IT and Microsoft Office skills, particularly Excel
- Excellent organisational and time-management skills
- The ability to work independently and manage competing priorities
- Good communication skills and the confidence to work with colleagues at all levels
- A proactive approach to identifying and improving processes
- A practical, problem-solving attitude
Motor trade or automotive retail experience would be advantageous, but is not essential. We would welcome applications from experienced finance professionals from other sectors who can demonstrate strong financial, administrative and commercial skills and are keen to apply these within an established automotive business.
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Experience within a dealership, particularly familiarity with vehicle sales administration, manufacturer systems, finance companies or automotive accounting processes, would be beneficial, but full training and support will be provided where required.
You don't necessarily need to be an HR or IT specialist. We are looking for someone who is confident managing these areas, working with external specialists where appropriate and taking ownership of the overall administration of the business.
What We Offer
- £28,125 per annum based on 25 hours per week (£45,000 FTE)
- Company car
- 25 hours per week, Monday to Friday – 5 hours per day
- 22 days' annual leave plus bank holidays
- Company Pension scheme
- A key management position within an established, family-run business
- A varied role with genuine responsibility
- The opportunity to make a real contribution to the continued development of the business
- A friendly and supportive working environment
- The backing of a business with over 60 years of automotive experience
Why Join Clevedon Garages?
This isn't a narrow finance role. You will become an important part of the management and administration of a well-established family business, with responsibility across finance, automotive administration, HR and IT.
For the right person, it offers the opportunity to have a genuine influence on how the business operates, improve processes and provide the financial and administrative support needed to help Clevedon Garages continue to grow.
The role offers a combination of responsibility, variety and autonomy, within a well-established family business where your contribution will have a direct impact on the way the company operates.
If you are an experienced finance professional looking for a varied role with responsibility and the opportunity to become an integral part of a successful family-run automotive business, we'd like to hear from you.
Apply now to join Clevedon Garages Ltd.
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