Job Title

Responsibilities

• Finance
  • Take ownership of the end-to-end invoice administration process, including invoice logging, validation of calculations and arithmetic and issuing system emails to all departments for checking and authorisation
  • Proactively monitor invoice returns to ensure deadlines for processing and payment runs are met, following up with departments and resolving delays as required
  • Review and validate purchase ledger invoice coding against budgets, ensuring descriptions and VAT codes are accurate and investigate and resolve discrepancies
  • Manage supplier queries from receipt to resolution, applying judgement to resolve issues and escalating complex or high-risk matters appropriately
  • Co-ordinate new suppliers checks and maintain accurate supplier records within the purchase system ensuring appropriate controls and audit requirements are met
  • Complete rolling monthly supplier statement reconciliations, identifying and resolving outstanding items
  • Prepare, review and process weekly purchase ledger payment runs and BACS payments in line with agreed controls and deadlines
  • Support the administration of petty cash, maintaining accurate reconciliation records, monitoring compliance with appropriate controls
  • Record and bank payments received, ensuring transactions are accurately documented
  • Maintain the daily cashflow spreadsheet and reconcile rent and current bank accounts to bank statements identifying any variances
  • Maintain accurate records of all income received
  • Maintain records for the fixed asset register, ensuring budget coding and component descriptions are accurate and up to date
  • Maintain and review the development finance spreadsheet, recording all income and expenditure accurately
  • Maintain the monthly common electricity spreadsheet in preparation for accruals