Student Castle
Finance Administrator
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Job Title: Finance Administrator
Hours: 40 hours per week
Working Week: Mon – Fri, 5 days per week, (4 days per week in the office, 1 day per week – WFH)
About the Role
We are looking for a detail-oriented and proactive Finance Administrator to join our team. This is an excellent opportunity for someone with strong organisational skills, a passion for numbers, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will play a key role in supporting our finance function to ensure accurate financial records by assisting with the smooth day-to-day administration of the department. If you’re a motivated individual who enjoys working collaboratively and takes pride in delivering high-quality work, we’d love to hear from you.
Key Responsibilities
Finance Administration & Purchase Order Management
- Prepare and process Delegations of Authority (DOAs) approvals in accordance with company processes and procedures.
- Create, raise, and manage Purchase Orders (POs) for the finance department.
- Monitor PO approvals and resolve procurement-related queries.
- Maintain accurate records of purchasing activity and supporting documentation.
- Assist finance teams with invoice administration and expenditure tracking.
- Support Accounts Payable activities, including allocation and posting of corporate credit card transactions.
- Update and maintain financial trackers and databases with invoice and payment information.
- Ensure financial documentation is complete, accurate, and audit ready.
Tax & Corporate Finance Support
- Provide administrative support to the Tax Department on finance-related projects and activities.
- Prepare DOAs and process POs on behalf of the Tax Team.
- Maintain invoice tracking schedules and monitor processing status.
- Assist with the preparation and maintenance of organisational structure charts and corporate records.
- Liaise with internal departments to obtain information required for tax and compliance activities.
Credit Card & Banking Administration
- Manage the full lifecycle of corporate credit cards, including:
- New card applications.
- Amendments and account updates.
- Card cancellations.
- User maintenance and record keeping.
- Administer the HSBC MiVision platform, including:
- Managing user access.
- Downloading and distributing card statements.
- Resolving cardholder queries.
- Maintaining account records.
- Support onboarding and access management for HSBC banking platforms and accounts.
- Coordinate with banking providers regarding administrative and access-related requirements.
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Systems & Access Administration
- Provision, amend, and assist with removing user access across various business systems including: Sage 300, Opayo, HSBC Banking Platforms, Adobe, Government Gateway.
- Maintain access control records in line with company policies and security requirements.
- Support employee onboarding and offboarding processes by coordinating system access requests.
- Liaise with IT, Finance, and business stakeholders to ensure timely access provisioning.
Government Gateway & Regulatory Administration
- Manage user access permissions within HMRC Government Gateway accounts across multiple company entities.
- Grant, modify, and remove authorised user access as required.
- Liaise directly with HMRC to resolve account and access-related matters.
- Support regulatory and compliance processes by maintaining accurate registration and access records.
Office Administration & Reception Support
- Provide reception cover and front-of-house support when required.
- Welcome visitors and ensure a professional reception experience.
- Coordinate visitor registrations and meeting arrangements.
- Book meeting rooms and manage room schedules.
- Support day-to-day office operations and facilities administration.
- Handle general office enquiries and administrative requests.
Mail, Courier & Logistics Management
- Manage incoming and outgoing correspondence for the business and ensure timely distribution to relevant stakeholders.
- Coordinate courier and shipping requests through third-party service providers.
- Arrange domestic and international deliveries.
- Maintain shipment records and monitor delivery progress where required.
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Corporate Administration
- Complete corporate forms and documentation requiring company information.
- Prepare documentation for review and approval.
- Coordinate electronic and physical signatures with authorised signatories.
- Maintain corporate records and associated documentation.
- Ensure forms are completed accurately and submitted within required deadlines.
Stakeholder Support & Communication
- Act as a central point of contact for administrative and operational queries.
- Respond to enquiries from various departments in a timely and professional manner.
- Build effective working relationships across Finance, Tax, Accounts Payable, Operations, IT, and external service providers.
- Assist with ad hoc projects and process improvement initiatives.
Skills, Experience & Qualifications
Essential Skills
- Excellent attention to detail and a high level of accuracy.
- Strong organisational and time management skills.
- Good numerical and analytical abilities.
- Proficient in Microsoft Office, particularly Excel.
- Excellent written and verbal communication skills.
- Ability to work independently as well as part of a team.
- A proactive attitude with a willingness to learn and develop.
Experience
- Previous experience in a finance administrative role is desirable.
- Exposure to finance, accounts payable/receivable, or bookkeeping would be advantageous but is not essential.
- Experience handling confidential information with professionalism.
- Familiarity with finance or accounting software is desirable but not required.
Qualifications
- AAT Level 2 or 3 (or currently studying towards an accounting qualification) is desirable but not essential.
- A genuine interest in developing a career in finance and accounting.
- This role would suit a recent university graduate, someone looking to begin a career in finance, or an experienced administrator wanting to transition into a finance-focused position.
Note: Due to the high volume of applications, only shortlisted candidates will be contacted. We appreciate your understanding.
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