Living Better
Finance and HR Officer
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About the role:
The Finance and HR Officer ensures the smooth running of Living Better’s daily financial operations. They manage transactions, payroll, reconciliations, and funder invoicing with accuracy and discretion, while supporting HR processes and funding applications. This role is designed as a developmental pathway, offering opportunities to gradually take on more complex responsibilities such as costings, budgets, and management accounts, ensuring resilience of the finance and HR function during periods of absence.
Contract type: 30 - 37.5 hours a week
Location: Hybrid including 2 - 3 days a week in the St Ives office
Salary: £30,000 to £32,000 per annum
About Us:
Living Better’s aim across Cambridgeshire & Peterborough is “To improve health, happiness, and wellbeing by supporting people to be active”. We do this by increasing opportunities to be active and participate in sport and physical activity throughout Cambridgeshire & Peterborough. We work by connecting, influencing, developing people and organisations to deliver high quality events and activities across local communities. Our finance function helps make this work possible by ensuring our resources are managed accurately, responsibly, and effectively.
Key Responsibilities:
- Financial Procedures: Manage the purchase ledger, payments, invoice requests, and reconciliations, ensuring records are accurate, timely, and compliant.
- Management Reporting: Produce monthly financial management reports from QuickBooks, enabling budget holders to monitor funds effectively.
- Supplier & Invoicing: Set up new suppliers and funders, process and approve invoices in line with delegated procedures, raise funder invoices, and chase overdue payments.
- Payroll & Benefits Administration: Process monthly payroll, pensions, and HMRC submissions, ensuring accuracy, confidentiality, and compliance.
- VAT & Compliance: Support VAT returns and contribute to finance governance and compliance processes.
- Funding Support: Provide financial data for funding applications, maintain records of agreements, and assist with financial reporting to funders.
- Board & Audit Support: Assist the Head of Finance with board papers, audit preparation, annual budget setting, and other year-end requirements.
- HR Administration: Support recruitment and HR processes including adverts, interviews, contracts, DBS checks, onboarding, probation tracking, and accurate data management on the HR system.
- Office Contracts: Support the administration and monitoring of office contracts and related supplier arrangements, escalating issues as appropriate.
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Person specification
Skills and Attributes
- Accuracy, attention to detail, and the ability to prioritise in a fast-paced environment.
- Strong numerical skills and confidence with reconciliations.
- Excellent communication and interpersonal skills, with a clear commitment to confidentiality and appropriate handling of sensitive information.
- Willingness to learn and take on new tasks, with a clear developmental pathway towards costings, budgets, and management accounts.
- Resilient and adaptable, able to provide continuity during periods of absence.
- Organised and dependable, with the ability to work collaboratively while taking ownership of day-to-day tasks.
Knowledge and Experience
- Good working knowledge of finance software, preferably QuickBooks.
- Experience of running payroll and awareness of HMRC and pension regulations.
- Strong working knowledge of Microsoft Office and Teams, with the ability to learn new systems.
- Experience in finance or HR administration within the voluntary sector is desirable.
- Basic understanding of restricted and unrestricted fund accounting is desirable.
- Experience of maintaining accurate records and working within financial or administrative procedures.
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Education, Qualifications, and Training
- As an inclusive employer, Living Better strives not to include minimum qualifications for non-vocational roles. We understand that not everyone has the same access to education and welcome other ways of demonstrating the requirements above – either through qualifications or experience that can demonstrate your ability to meet these requirements.
- An AAT qualification is desirable, or qualified by experience.
- Good standard of written and spoken English.
- Confident in maths.
- Training relevant to finance, payroll, HR administration, or safeguarding is desirable, but not essential. Further training will be provided where relevant.
We are proud to work with partners and communities to create positive change through sport and physical activity. Living Better is committed to providing equal opportunities for all and to safeguarding children, young people, and adults participating in sport and physical activity from harm. For further information, please consult the Living Better website [insert website]. As part of our commitment to providing a safe environment for children, young people, and adults at risk, applicants should be aware that this post is subject to an Enhanced Disclosure and Barring Service (DBS) Criminal Record Check.
Additional information
Please submit a covering letter explaining why you are the best person for the role against the attached Job Description and Person Specification, together with an up-to-date and detailed CV covering all work to date, relevant role-related experience and/or qualifications, and any gaps in employment.
For an informal conversation about this role, please contact Lyndsey.Gilson@living-better.org.uk
Please send your covering letter and up-to-date CV to hr@living-better.org.uk
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