Pugpig
Finance and Operations Coordinator
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Reporting to:
Finance and Operations Director
Location:
London, with at least 3 days per week in the office
Your Role
You will bring structure, momentum, and good judgement to the day-to-day running of Pugpig. This role touches almost every part of the company, so you’ll get a great view of how the whole business works and plenty of opportunity to learn and improve things.
Key Responsibilities
Office Management and Team Events
- Run the Pugpig office, including facilities, supplies, deliveries, and maintenance issues, making it a great environment for our team and our visitors
- Take responsibility for company social activities, organizing varied and inclusive team events, as well as assisting with customer events
Finance Ops
- Own all customer invoicing
- Lead credit control, following up on outstanding invoices with confidence and consistency
- Manage company expenses and support payment-run processes
- Act as the main in-house contact for bookkeepers and accountants, supporting them where needed. You won’t be expected to do the bookkeeping or accounting yourself
Commercial and Revenue Ops
- Set up new customers and close out departing clients across all systems, ensuring nothing falls through the gaps
- Maintain accurate and up-to-date customer data in PlanHat and other tools
- Manage supplier forms and supplier onboarding
People Ops
- Coordinate hiring logistics and own the onboarding process
- Manage People administration via CharlieHR, including benefits, absence tracking, and keeping company policies current and accessible
- Manage employee offboarding, including access removal, final holiday calculations, and associated administration
- Ensure everyone has the tools they need to do their job
- Be the first point of contact for day-to-day people operations queries
About Pugpig
We are the best mobile publishing platform on the market and we work with the world's best media companies.
We work in close partnership with our customers to conceive, evolve, customize, and operate our platforms, so they can focus on their core business.
Our platforms power hundreds of apps for the biggest media brands in the world, including The Independent, New Scientist, The Spectator, Condé Nast, Reach, DMG Media, CNN, Hearst, and many more.
We work with news media, consumer magazines, B2B publishers, and membership organizations.
Our teams in London and New York offer deep expertise and support to customers around the world.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Working at Pugpig
Here are some of the things you’ll experience if you come and join us:
- You’ll be working with the world’s best media companies
- Alongside an awesome, vibrant team of technology professionals
- With a set of values that puts an emphasis on quality of life for all of our team members
- Hybrid working and shorter days on Wednesdays and Fridays
- Profit share scheme
- Wellbeing support and healthcare options
- Volunteering days every year so that you can support a charity that’s close to your heart
- Training and conference budgets that help you stay on the top of your game
- Loads of team social activities
Our Values
- Be the solution: We take the initiative and seek to solve problems with creativity.
- Make tomorrow better: We think critically about what will deliver our goals and improve tomorrow; our future selves will thank us.
- Zoom out: We think big picture and look beyond our immediate field of vision.
- Be kind: We communicate with kindness, openness, and respect. We approach interactions with a positive and supportive attitude.
- Enjoy the ride: We have fun and prioritize quality of life, even when we’re up against it.
About You
You’re the kind of person who makes things happen and makes it feel easy for everyone else. You enjoy being at the centre of a busy team, moving between people, processes, and practical details, and you take pride in creating a great experience for colleagues, customers, suppliers, and visitors.
You’ll enjoy the variety of this role and the fact that not every day will look the same. You might be dealing with a finance query, helping a new starter get set up, sorting an office or IT issue, coordinating suppliers, or organizing an event. You’re comfortable getting into the detail while keeping sight of the wider picture and how the different parts of the business fit together.
You take ownership of your work and care about outcomes. You’re proactive and dependable, able to spot what needs doing, flag issues early, and bring solutions rather than problems. You communicate clearly and use good judgement when priorities compete. You think things through before passing them on, making sure the relevant context, answers, and next steps are clear.
You’re also good at joining the dots. You think about the wider impact of decisions, bring ideas and suggestions, and look for ways to improve how things work. You can create simple processes that make life easier for the team without adding unnecessary complexity.
We’re interested in candidates from a range of backgrounds and aren’t looking for someone on a particular career path. You might already work in operations, project management, events, finance, or people, or come from another role that has given you relevant experience. What matters most to us is that you can demonstrate the qualities we’re looking for: you’re organized, proactive, good with people, comfortable taking ownership, and excited by the breadth of the role.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
You’ll Have These Skills and Qualities
- Highly organized, with a keen eye for detail and the ability to manage competing priorities
- Personable, approachable, and confident building relationships with a wide range of people
- A clear and effective communicator
- Outcome-focused, with good judgement about what matters most
- Able to join the dots and think beyond the immediate task
- Comfortable with basic finance, spreadsheets, and business systems
- Practical, resourceful, and happy to get involved in whatever needs doing
- Trustworthy and discreet when handling sensitive information
- Interested in improving processes and making the team more effective
- Willing to learn, adapt, and grow with the role
If This Role Sounds Like a Great Fit, Get in Touch with Us, We’d Love to Hear from You!
Pugpig is committed to promoting an inclusive culture. We believe that diversity leads to a happier and more productive working environment.
We welcome suitably qualified applicants from all different backgrounds.
Please let us know if you have additional requirements. We are happy to make the necessary accommodations so that we can facilitate a positive recruitment process.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location