Coolr
Finance Assistant – 12-Month Fixed-Term Contract (Maternity Cover)
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Who are Coolr?
We’re an independent social media agency and team of creatives, social experts, content publishers and change makers. Completely wired into popular culture, our work connects brands with their audiences at scale. With clients such as Burger King, Lidl, Deliveroo and Compare the Market (to name drop a few) our aim is to be the biggest social agency in the world.
The agency is growing at a rapid rate, but we’re only just getting started. In 2026, we have ambitious plans to truly become the stand-out social agency in the UK, the US, and beyond. We have a strong platform for growth and have made great strides forward – now we really want to take things to the next level.
About the role:
We are looking for a Finance Assistant to join our team on a maternity cover contract from October, reporting directly to the Financial Controller.
This is a varied, hands on role with responsibility for the day-to-day finance operations of our UK business, including accounts payable, credit control, payment runs and reconciliations. The role will also provide exposure to month-end reporting, with ownership of balance sheet reconciliations for our US subsidiary. There will also be opportunities to support revenue forecasting and wider finance projects, making this a great 360 role for someone looking to broaden their experience and develop their career in finance.
The job 💻
- Completing daily bank reconciliations
- Processing and coding supplier invoices and setting up new suppliers in Xero
- Producing weekly debtor reports, chasing outstanding balances and escalating issues where appropriate
- Preparing weekly supplier payment runs
- Completing monthly credit card and Pleo reconciliations, including collecting receipts and ensuring costs are coded correctly
- Producing the monthly open purchase order reconciliation report
- Monitoring the accounts inbox and responding to finance queries
- Maintaining the freelancer tracker and ensuring records are complete and up to date
- Managing employee access and approval routing across Pleo and ApprovalMax
- Sending weekly timesheet reminders and supporting timesheet compliance
- Maintaining the fixed asset register and preparing journals as instructed
- Taking ownership of selected balance sheet reconciliations for our US subsidiary, while supporting month-end reporting, revenue forecasting and wider finance projects
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What we are looking for 👀
- Be confident using Microsoft Office, particularly Excel
- Be organised and able to manage a varied workload
- Have strong attention to detail
- Be comfortable working to regular deadlines
- Be proactive in identifying opportunities to improve processes
- Be happy to get involved across a broad range of finance tasks
- Communicate clearly and confidently with colleagues, suppliers and clients
- Have a genuine interest in social media, brands and the communications industry
A Coolr Offer
We appreciate all the hard work that our teams deliver every day so here are some of the benefits and perks you get whilst working at Coolr.
💰 A benchmarked salary reflective of your experience and in line with our salary bandings.
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🏢 Hybrid working. We work 3 days in the office and 2 from home
🌴 25 days annual leave
🌎 Two weeks work from anywhere
🎉 Birthday Day off – an extra day to celebrate your big day
💆 Wellbeing Day off – another extra day with a £50 voucher to spend on anything you want to support your wellbeing!
🍪 Free breakfast, snacks and drinks in the office.
➕ Private Healthcare cover, Cycle to work scheme, Tech scheme + more
♣ Coolr weekly socials. We get together every week to connect as a team, we also have a Book Club, Social Club & more to come.
🐾 Dog friendly office
Coolr Culture:
We are one team. Regardless of what you work on at the agency, we will help and support each other on everything. The goal is to turn our clients into rockstars by creating ground-breaking, award-winning and impactful campaigns for them. The team culture is to push out of our comfort zones to strive for excellence whilst allowing everyone to embrace their true selves and tap into their potential.
Coolr DE&I 🌎
Our approach to DE&I at Coolr is simple: create a safe and inclusive environment for people to be authentically themselves. By embracing this culture, it gives space to people to be more creative, innovative, and successful which will drive us in our mission of becoming the world’s best social media agency. Whilst we are proud of our current position and the work we do to support a thriving and diverse workplace, we always know we can do more to not only create change here at Coolr, but in our industry as a whole.
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