New West End Company
Finance Assistant
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Finance Assistant
About New West End Company
New West End Company is a global business partnership of 800 retail, restaurant, hotel, and property owners in the world’s top shopping and leisure destination. We work across 125 streets, anchored by Bond Street, Oxford Street, and Regent Street, representing 175,000 employees. We work in partnership delivering transformational projects, sustainable place management, destination marketing, advocacy, inward investment, and commercial insights.
Job Purpose
Reporting to the Head of Finance, the Finance Assistant plays an important role in supporting the smooth running of the finance function by ensuring accurate processing, effective administration, and strong financial controls.
Working closely with the wider finance team, this role will support day-to-day financial operations including purchase ledger administration, expense management, income administration, finance systems maintenance, and reporting support.
The successful candidate will be organised, proactive, and detail-focused, with an interest in developing their finance career while contributing to an efficient and well-controlled finance environment.
Key Responsibilities
Finance Operations, Administration & Systems Support
- Support the day-to-day administration of the finance function, ensuring transactions and records are processed accurately and efficiently.
- Maintain organised finance records, including invoices, approvals, supporting documents, and financial trackers.
- Process and maintain accurate data within finance systems such as Sage Intacct and other relevant platforms.
- Support system workflows, user administration, and general finance system housekeeping.
- Assist with maintaining finance reports, schedules, and data records to support accurate management information.
- Monitor finance inboxes and respond to routine queries from internal teams, suppliers, and external stakeholders.
- Support process improvements by identifying opportunities to improve efficiency and strengthen controls.
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Purchase Ledger & Supplier Management Support
- Process supplier invoices through the finance system, ensuring correct coding, approvals, and supporting documentation are in place.
- Assist with purchase order administration and ensure invoices are matched to approved requests.
- Maintain supplier records and support regular review of supplier information.
- Respond to supplier queries relating to invoices, payments, and account details.
- Prepare mid-month and month-end payment runs in Sage Intacct and HSBC Net.
Expenses & Corporate Card Administration
- Review employee expense claims through the expenses platform, ensuring compliance with company policies.
- Check receipts, coding, and VAT treatment before approval.
- Maintain corporate card records, user administration, and support regular reconciliation processes.
- Provide guidance to colleagues on expense processes and system queries.
Income & Customer Administration
- Support income processing activities including raising invoices for voluntary contributions, recharges, and other income streams, recording receipts, and maintaining income records.
- Assist with Westminster City Council (WCC), Capita, and levy payers.
- Monitor outstanding items and support follow-up actions where required.
Month-End & Year-End Support
- Provide administrative support during month-end close activities.
- Assist with preparation of supporting schedules and documentation.
- Support audit preparation by collating requested information and maintaining organised records.
- Assist the finance team with ad-hoc analysis and reporting requests.
Requirements
- Previous experience in a finance administration, accounts assistant, or similar role.
- Basic understanding of accounting principles and finance processes.
- Experience processing invoices, expenses, purchase orders, or financial transactions.
- Good Excel skills, including data handling, sorting, filtering, and basic formulas.
- Experience using finance systems such as Sage Intacct, Sage 200, or similar is desirable.
- Experience with systems such as Webexpenses, Zahara, or similar is desirable, with the ability to learn new systems quickly.
- Strong attention to detail with a focus on accuracy and problem-solving.
- Excellent organisational skills with the ability to manage priorities and meet deadlines.
- Strong communication skills with confidence working with internal and external stakeholders.
- Proactive, adaptable, and keen to develop within the finance function.
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Benefits
- 26 days holiday + 1 extra day for your birthday + UK Bank Holidays
- Holiday purchase scheme
- Learning & development budget
- Discretionary annual bonus scheme
- Access to BUPA private health insurance (including 24/7 online GP appointments)
- Enhanced maternity & paternity leave
- Pension contribution matched up to 5%
- Group Life Assurance
- Annual paid volunteering days
- Wellbeing perks
- Cycle to work and season ticket loan schemes
For further information, please contact Kristina Abela (People & Culture Manager) via email at kristina.abela@newwestend.com.
New West End Company is committed to fostering a diverse and inclusive workplace and encourages applications from all backgrounds.
By submitting your application, you agree that New West End Company may process and store your personal data in accordance with our Privacy Policy. We will retain your details for up to 12 months for future job opportunities unless you request deletion sooner. You can withdraw your consent at any time by contacting Kristina Abela via email at kristina.abela@newwestend.com.
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