Role

The Finance Assistant supports the Controller and Leadership Team by handling day-to-day transactional finance work across all entities — primarily cash posting and accounts payable — while ensuring accuracy, timeliness, and compliance with company procedures. This person must be able to work with different personalities, cooperate with other team members, and work under pressure, while valuing deadlines and timeliness. Core values include meticulous attention to detail, goal-oriented follow-through, patience, accuracy, and quality output, along with adaptability to changing systems and requirements.

Responsibilities

• Manage full-cycle accounts payable across all entities, including invoice entry, coding, approvals routing, and payment processing.
• Perform daily cash posting and bank transaction matching, ensuring all activity is recorded accurately and timely.
• Code credit card transactions and assist with expense allocations.
• Process AR adjustments related to write-offs, revenue reversals, and refunds as directed.
• Review and process chargeback documentation to merchant processors, banks, or inquiring entities.
• Review, process, and create invoices for referral credits.
• Assist the Controller and Staff Accountant with data gathering and support during monthly close (AP, prepaid expenses, deferred revenue support, etc.).
• Maintain and update tracking sheets and core finance applications (Sage Intacct) daily.
• Update the End of Week (EOW) report for management by 12pm CST.
• Work closely with the Billing and Contracts Specialist on client exceptions, exits, and other matters impacting the financials.
• Assist with schedules and support documentation for the annual audit as needed.
• Support process improvement initiatives and accounting software implementation/maintenance.
• Investigate discrepancies or areas of concern, escalating to the appropriate parties as needed.
• Other duties as assigned to support efficient operation of the finance department.