Children Not Numbers
Finance Assistant
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Part time (20hrs per week) Location: Remote within the UK – including occasional travel for meetings
Summary
Children Not Numbers is seeking a part-time Finance Assistant to support accurate, timely and audit-ready finance administration. Working closely with the Finance Manager, the postholder will process transactions, maintain supporting records, assist with reconciliations and month-end preparation, and help ensure finance information is complete and properly controlled. The role requires an AAT Level 3 qualified finance professional who is accurate, methodical and comfortable working in a small, remote charity/non-profit environment.
Principal Duties
Transaction processing and financial administration
- Process purchase invoices, supplier payments, staff expenses and income receipts accurately and within agreed timelines.
- Maintain accounting records with correct coding, allocation and supporting documentation.
- Support accounts payable and receivable, including invoice preparation, payment tracking and follow-up of outstanding balances.
- Keep financial documentation organised and accessible for reporting, audit, funder review and internal control purposes.
- Help maintain finance data across Xero, Stripe, Beacon and other relevant payment or reporting tools.
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Reconciliations, month-end and reporting support
- Prepare or support bank, control account and balance sheet reconciliations for review by the Finance Manager.
- Support month-end close, including completeness checks, accruals, prepayments, restricted fund schedules and supporting analysis.
- Identify discrepancies, missing evidence or unusual transactions and escalate issues promptly.
- Support preparation of information for management accounts, audit, VAT returns, funder reporting and year-end work.
Payroll, controls and process support
- Support payroll administration, payroll changes, contractor schedules and related documentation with the People Team and external payroll providers.
- Check expense claims and payment requests against finance policies, approval procedures and delegated authority limits.
- Maintain finance templates, trackers, process notes and routine records; contribute to practical improvements where needed.
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Person Specification
Essential
- Qualification: AAT Level 3 qualified.
- Experience: Finance assistant, bookkeeping, finance officer or finance administration experience.
- Core finance skills: Confident processing of invoices, payments, expenses, income receipts and accounting records.
- Reconciliations: Experience supporting reconciliations, month-end work and financial reporting activities.
- Systems: Cloud accounting software experience, preferably Xero, with confident Excel capability.
- Controls and judgement: Strong accuracy, confidentiality, audit-ready record keeping and understanding of financial controls.
- Working style: Organised, reliable and able to manage a remote part-time workload with appropriate supervision.
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