ODGroup.
Finance Assistant
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Role Overview
We are now seeking a proactive and detail-oriented Finance Assistant to join our finance team, supporting the smooth and efficient running of the Accounts Payable function.
The Finance Assistant will be responsible for supporting the day-to-day accounts payable processes, ensuring suppliers and subcontractors are paid accurately and on time. The role requires strong organisational skills, attention to detail, and the ability to manage a high volume of transactions within a fast-paced construction environment.
Key Responsibilities
Accounts Payable & Ledger Management
- Request and reconcile supplier statements.
- Perform regular supplier statement reconciliations and resolve discrepancies.
- Post approved purchase invoices onto Evision.
- Prepare and process monthly accounts payable payment runs.
- Prepare and issue weekly urgent bought ledger reports.
- Chase outstanding invoice approvals across the business.
- Review and clear debit balances.
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Supplier & Subcontractor Management
- Set up new vendors within Evision, ensuring all compliance checks are completed.
- Carry out credit checks on new companies and maintain tracking records.
- Export supplier and subcontractor payments.
- Send remittance advices to suppliers.
- Manage supplier and subcontractor queries professionally and efficiently.
Cash & Expense Management
- Manage and reconcile petty cash.
- Issue and monitor virtual company credit cards for payments.
Administration & Controls
- Maintain accurate filing and documentation to support payments.
- Take responsibility for managing the Finance email inbox.
- Support internal controls and ensure processes align with company procedures.
- Assist with ad hoc finance projects as directed by the Group Financial Controller or Finance Manager.
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Skills & Experience Required
- Previous experience in an Accounts Payable or Finance Assistant role.
- Experience processing high volumes of transactions accurately.
- Strong proficiency in Microsoft Excel and Outlook.
- Excellent attention to detail and strong organisational skills.
- Ability to prioritise workload and work independently.
- Strong communication skills, both written and verbal.
- Proactive, hands-on approach with a willingness to support the wider business.
- Ability to identify and suggest process improvements and efficiencies.
Desirable (but not essential)
- Experience using Evision accounting software.
- Previous experience within the construction or fit-out industry.
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