FUNCTIONS / KEY RESULTS EXPECTED

Budget Administration and Cost Recovery

• Support the annual budget setting process, as well as the preparation, monitoring and revision of project and office budgets, ensuring accuracy and alignment with UNOPS financial policies and donor/ partner agreements.
• Assist in the development, maintenance, and testing of financial and budget models for programme proposals, supporting scenario analysis, cost projections, and payout structures for outcomes-based financing contracts.
• Prepare and maintain financial data and analysis on budget utilization, expenditure trends, and funding gaps for long-term sustainability and management decision-making.
• Assist in developing cost-recovery models and maintaining an efficient cost allocation system in compliance with UNOPS guidelines.
• Contribute to the preparation of cost-sharing and trust fund agreements, follow up on partner contributions, and ensure proper recording in the enterprise resource planning (ERP) system.
• Provide inputs on the financial implications of operational plans and support the implementation of cost-saving and efficiency measures.
• Assist in project financial closure processes, ensuring accuracy and completeness of records in accordance with UNOPS project closure protocol.

Accounting, Payments and Payroll

• Review and verify payment requests and supporting documents for completeness, accuracy and compliance with approved budgets and UNOPS FRRs.
• Prepare and process vouchers (purchase orders, accounts payable, payroll and journal vouchers) and execute pay cycles in the ERP system.
• Monitor foreign exchange (FX) rate fluctuations and cross-currency exposure across multi-currency project portfolios, tracking FX gains/losses and providing data to support FX risk mitigation strategies.
• Ensure timely and proper recording of goods receipt, service delivery and accruals.
• Maintain an internal expenditure control system, ensuring transactions are properly matched, posted, and supported by adequate documentation.
• Conduct expense verifications and financial reviews of EOF grantees, ensuring compliance with grant agreements and established procedures.
• Process and reconcile accounts receivable and accounts payable, including follow-up with partners and projects on pending items.
• Perform monthly and quarterly account reconciliation, identifying and resolving discrepancies in coordination with HQ and project teams.
• Support payroll processing, ensuring accurate and timely disbursement and resolution of queries.
• Ensure timely month-end and year-end closure of accounts and submission of required financial reports.
• Respond promptly to HQ queries to resolve financial data or audit issues.

Office Cash and Treasury Management

• Review and monitor cash positions for local accounts to ensure sufficient funds for operational disbursements.
• Oversee the daily review of zero-balance accounts, imprest management, and proper recording of receipts and contributions.
• Prepare monthly cash flow forecasts and liaise with operations and project teams to gather cash requirement estimates.
• Conduct bank reconciliations, ensuring accuracy and prompt resolution of variances.
• Initiate and record bank transfers, replenishments, and foreign exchange transactions in the ERP system.
• Manage petty cash and operational advances, ensuring compliance with policy and timely settlement.

Financial Reporting and Analysis

• Prepare and review financial reports, including interim financial reports (IFRs), donor expenditure statements, and management dashboards.
• Support preparation of variance analyses, cost distribution summaries, and project-level expenditure reconciliations.
• Participate in quarterly and annual financial closure activities, ensuring completeness and consistency of data.
• Support internal and external audit exercises, ensuring timely submission of documentation and clearance of audit findings.
• Maintain accurate records of Value Added Tax (VAT), prepayments, operational advances and other balance sheet accounts, ensuring reconciliations are performed regularly.
• Analyze and prepare adjusting entries (GLJEs) and ensure accuracy of financial postings across projects.

Knowledge Building and Sharing

• Support the organization, facilitation and delivery of training and learning sessions on finance topics.
• Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.
• Conduct research on finance-related topics and contribute to the drafting of reports, summaries and briefing notes.

SKILLS

Cash Management, Finance, Financial Planning, Financial Reporting, Accounting, Finance Accounting, Financial Accounting Standards

COMPETENCIES

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

EDUCATION REQUIREMENTS

Required

• Secondary school (or equivalent) with 6 years of relevant experience is required OR
• Bachelor’s degree (or equivalent) in Finance, Accounting, Business Administration or other disciplines with 2 years of relevant experience is required.

Desired

• Professional certification (e.g. CPA, ACCA, CA, CIMA) is desired.

EXPERIENCE REQUIREMENTS

Required

• Relevant experience is work in project financial management, budgeting, cash management and financial reporting, or related areas.
• Demonstrable proficiency in the use of collaboration and productivity tools (e.g. G-Suite, etc) and web-based management systems.

Desired

• Experience of working in multicultural environments or UN system organizations in a developing country is desired.
• Experience working with outcome based financing models and/or FX/cross-currency experience