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Finance Billing Assistant Apprentice
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Southern England Law Centre
Southern England Law Centre is a Legal Services Centre based in Swindon. We specialise in Housing and Welfare Benefits legal advice and representation.
Wage
£29,705.20 a year
Training course
Assistant accountant (level 3)
Hours
Monday to Friday, 9 am-5 pm. 35 hours a week
Start date
Monday 5 October 2026
Duration
1 year 6 months
Positions available
1
What you'll do at work
Responsible to: Senior Billing Co-ordinator
Duties:
- Legal Help and Help at Court Submissions:
- Ensuring billing deadline dates are met
- Entering correct details to the spreadsheet
- Uploading claims
- Allocating BACs payments from bulk payments to individual matters
- Preparing and submitting (3x over) escape claims
- Monitoring Caseworkers closed and open cases
- Legal Aid Certificated Matters:
- Reviewing Bills of Costs and Legal Aid Report Bills prepared by the costs draftsman to ensure accuracy
- Uploading claims for costs to the Legal Aid Agency (LAA) via CCMS
- Liaising with the counsel to ensure that their claims are uploaded on the same day
- Preparing and submitting appeals of LAA costs reductions
- Inter Partes Matters:
- Preparing invoices for opponent party(ies)
- Paying all third parties correctly
- Preparing profit costs bills
- Uploading claims for costs to the LAA via CCMS (preparing Claim 2’s for payment of the LAA costs element)
- Housing Possession Court Duty Scheme:
- Diarising relevant dates
- Submitting monthly HPCDS court duties for payment from the LAA in a timely manner
- Reconciling payments from LAA for HPCDS
- Preparing and submitting LAA Criminal Claims (CRM Claim 11)
- Allocating BACs payments received from LAA to the correct client matter within case management system
- Petty cash – monthly balance
- Back up for payment of supplier invoices
- Ensuring the ledgers are correctly allocated and cleared upon closure and storage of the files.
- Answering incoming telephone calls and completing intake, which often involves managing difficult clients
- Managing file storage:
- Closing files and ensuring clear ledgers prior to recording file details on case management system (if applicable) ready for off-site storage
- Managing and maintaining any relearnt hard copy files on site in office
- Maintaining the record of archived files and initiating their destruction by the storage company upon the expiry of the relevant periods
- To attend appropriate training courses in order to maintain and develop professional expertise and to satisfy regulatory requirements.
- Proficient in Microsoft 365 applications and to be self-servicing.
- To keep updated with changes in the law within relevant legal areas, as necessary.
- To undertake any other tasks as may be identified and which are generally compatible with the functions for the post and to support the efficient operation of the Law Centre.
- To adhere to all Law Centre policies, including the Equality and Diversity policy.
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Where you'll work
Sanford House
Sanford Street
Swindon
SN1 1HE
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
BPP PROFESSIONAL EDUCATION LIMITED
Training course
Assistant accountant (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
- Assist with the investigation of, and response to, financial information queries.
- Record and analyse financial data using the organisation’s standard tools and processes.
- Apply double entry bookkeeping and accounting standards to process financial documents, generate financial statements, and report financial information to users of accounts.
- Assist with production of accurate financial information for the preparation of accounts.
- Reconcile financial data, such as preparation of reconciliations or review of reconciliations.
- Investigate, resolve, or escalate transactional queries and errors within their remit as appropriate.
- Develop and maintain effective working relationships with stakeholders.
- Communicate financial information in a way that non-finance stakeholders can interpret and understand.
- Utilise digital skills to present key financial information using finance and accounting software and applications.
- Use software packages to assist with basic accounting tasks in line with cyber and data security requirements, using data securely and safely, including backing up data.
- Communicate using a range of approaches and media, with an understanding of the risks and benefits to the business of social media and other digital applications.
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Training schedule
BPP apprenticeship training programmes are delivered virtually by our fully qualified and industry-experienced training team. Using their expert knowledge, we’ve purposefully built our programmes around the real-world use of modern technology, so that the skills we create can be directly applied in the workplace.
Throughout the apprenticeship learners receive coaching, help and guidance from a dedicated team who are there to ensure they get the most from their work experience.
Essential qualifications
- GCSE in:
- English and Maths (grade 4/C or above, or equivalent)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- Attention to detail
- Excel
- Word
- Numeracy
- Punctuality
- Integrity
Southern England Law Centre has provided free and low-cost specialist legal services to alleviate poverty and disadvantage for over 40 years. We provide specialist Housing and Welfare Benefits legal advice and representation.
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
Potential for a permanent role on completion.
The contact for this apprenticeship is:
BPP PROFESSIONAL EDUCATION LIMITED
The reference code for this apprenticeship is VAC2000050085.
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