London Occupational Therapy
Finance & Billing Coordinator — Remote
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Finance & Billing Coordinator — Remote
Job Type: Part-time | Independent Contractor
Pay: R350 per hour
Hours: Approximately 8–10 hours per month initially
Location: Remote – United Kingdom
About the Role
We are a growing UK multidisciplinary healthcare practice providing therapy services to children and adults.
We work with a range of funders, including local authorities, healthcare organisations, schools, case management companies, and private clients.
We are looking for an experienced and detail-oriented Finance & Billing Coordinator to take ownership of our monthly billing and invoice reconciliation process.
Our associate clinicians submit invoices and activity records for services delivered to different clients. Your role will be to reconcile this activity against our client and commissioning records, identify the appropriate funder, prepare accurate invoices, and ensure billing records remain accurate and up to date.
This is a small but important ongoing finance role and would particularly suit someone who enjoys billing, reconciliation, investigating discrepancies, and independently working through financial information.
Key Responsibilities
- Review invoices and activity submitted by associate clinicians.
- Reconcile activity against client and commissioning records.
- Identify the appropriate funder for each client's activity.
- Group billable activity by the relevant funding organisation.
- Check activity against commissioned services, agreed rates, and billing requirements.
- Prepare and submit accurate customer/funder invoices.
- Ensure relevant purchase order numbers, references, and supporting information are included where required.
- Identify missing, inconsistent, or unclear information and investigate discrepancies appropriately.
- Maintain accurate finance spreadsheets, billing records, and trackers.
- Monitor outstanding invoices and payments.
- Follow up on overdue invoices and missing billing information where required.
- Liaise with relevant team members where genuine exceptions require clarification.
- Suggest practical improvements to finance and billing processes where appropriate.
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Essential Requirements
We are looking for someone who:
- Has previous experience in billing, invoicing, accounts receivable, bookkeeping, finance administration, or a similar finance role.
- Has experience reconciling invoices, billing information, or financial transactions against source records.
- Is confident using Microsoft Excel or Google Sheets.
- Has excellent numerical accuracy and attention to detail.
- Is comfortable working across multiple records and sources of information.
- Can investigate discrepancies logically rather than making assumptions.
- Has strong problem-solving skills and good financial judgement.
- Can work independently and take ownership of a recurring billing process once trained.
- Has excellent written and spoken English.
- Is highly organised, dependable, and comfortable working to monthly deadlines.
- Is comfortable handling confidential client and financial information.
- Has a reliable computer and internet connection.
Desirable Experience
Experience in one or more of the following would be advantageous:
- Healthcare or social-care billing.
- Accounts receivable.
- Multi-client or multi-funder billing.
- Contractor or clinician invoice reconciliation.
- Supporting UK businesses.
- Purchase orders and customer billing references.
- Zoho Invoice, Zoho Books, or similar accounting software.
- Service-based businesses with different customer rates or billing requirements.
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Previous UK healthcare experience is not required.
Training & Working Style
Paid onboarding and live practical training will be provided on our internal systems, client records, funders, and billing requirements. We will provide the information, billing rules, and financial controls required to complete the role. We are looking for someone who can apply their existing finance experience and judgement to produce accurate outcomes. Once trained, you will be expected to take ownership of the routine billing process, independently investigate discrepancies where possible, and raise clear questions where information genuinely requires clarification. We also welcome suggestions for improving or simplifying finance processes as you become familiar with the role.
Hours & Working Pattern
The role is expected to require approximately 8–10 hours per month initially, primarily around the monthly invoicing cycle, with occasional payment follow-up or finance queries between cycles. Hours may increase over time as the practice grows. This is an independent contractor position.
What We Offer
- £15 per hour.
- Fully remote working.
- Paid live onboarding and practical training.
- Flexible working around the monthly billing cycle.
- A long-term contractor opportunity within a growing UK healthcare practice.
- Potential for additional hours and responsibilities as the practice grows.
We are looking for someone who is methodical, dependable, comfortable investigating discrepancies, and capable of independently owning an accurate billing process once trained.
Work Location: Remote
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