mySTAYINN
Finance & Business Administration Executive
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
About the Role
We are looking for a highly organised and proactive Finance & Business Administration Executive to join our growing team.
This is a varied role for someone with a strong finance/accounting background who is also comfortable dealing with external organisations, councils, suppliers, and regulatory bodies.
The successful candidate will take ownership of day-to-day bookkeeping and finance administration while also supporting the business with onboarding, licensing, registrations, compliance, audits, and general business administration.
This is an ideal opportunity for someone who enjoys taking responsibility, solving problems, and ensuring that nothing falls through the cracks.
Key Responsibilities
Finance & Bookkeeping
- Maintain accurate financial records and bookkeeping.
- Process and reconcile invoices, payments, and expenses.
- Assist with supplier and customer account reconciliations.
- Maintain supporting documentation for financial transactions.
- Assist with month-end finance processes and reporting.
- Prepare information and documentation required for audits.
- Liaise with accountants and auditors when required.
- Identify discrepancies and follow up to ensure they are resolved.
Business Onboarding & Registrations
- Support the onboarding of new businesses, properties, and operational sites.
- Manage registrations and applications with relevant authorities and organisations.
- Prepare and submit documentation for licences, permits, and registrations.
- Maintain a central record of licences, certificates, renewals, and compliance requirements.
- Ensure applications and renewals are completed within the required deadlines.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Council, Levy & Regulatory Administration
- Deal with local councils and relevant authorities on behalf of the business.
- Assist with BID levy registrations and administration.
- Handle council correspondence, enquiries, and requests for information.
- Track business rates, licences, permits, levies, and other statutory requirements.
- Ensure relevant documentation is maintained and easily accessible.
Utilities & Supplier Management
- Liaise with gas, electricity, water, telecoms, and other utility providers.
- Assist with setting up and transferring utility accounts for new sites.
- Monitor supplier accounts, bills, and correspondence.
- Investigate billing discrepancies and resolve issues with suppliers.
- Maintain accurate records of supplier contracts and account details.
Audit & Compliance
- Prepare documentation and schedules for internal and external audits.
- Ensure financial and operational records are complete and properly filed.
- Assist with maintaining compliance across the business.
- Follow up on outstanding documentation, certificates, and actions.
- Help establish and maintain organised administrative processes.
What We Are Looking For
- Previous experience in finance, accounting, bookkeeping, or accounts administration.
- Good understanding of basic accounting and financial processes.
- Strong organisational and administrative skills.
- Excellent attention to detail.
- Comfortable communicating with councils, suppliers, accountants, and other external organisations.
- Ability to manage multiple tasks and deadlines.
- Strong Excel/Google Sheets skills.
- Good written and verbal communication.
- A proactive approach — someone who will identify an issue and take ownership of getting it resolved.
- Ability to work independently while also working effectively within a wider team.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Desirable
- Experience with Xero or similar accounting software.
- Experience dealing with councils, utilities, licensing, or regulatory bodies.
- Experience supporting audits.
- Experience in hospitality, property, facilities management, or a multi-site business.
- AAT, accounting, or finance qualification.
What Success Looks Like
The person in this role will become a key point of contact for the company’s finance and business administration.
You will be expected to know what is outstanding, what needs renewing, which applications are in progress, which suppliers need following up, and which financial records need attention — and make sure these are dealt with without needing constant supervision.
If you are someone who is organised, commercially aware, confident dealing with people, and enjoys taking ownership, we would like to hear from you.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills