Finance Co-ordinator

Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit a Finance Co-ordinator for a 4 month contract on a rate of £15.04/hour (PAYE).

Responsibilities

• Processing invoices using FindDocs system – including scanning and matching invoices with purchase orders and inputting invoice details into the system.
• Responding to staff queries on FindDocs processes and procedures.
• Proactively supporting non-finance colleagues to complete FindDocs tasks on a timely basis
• Dealing with and resolving invoice and payment enquiries from external suppliers.
• Reconciling supplier statements, investigating discrepancies, and consulting with internal and external contacts to resolve issues.
• Preparing and executing payment runs, including ad hoc payments to UK and overseas suppliers.
• Ensuring compliance with VAT rules affecting expenditure.
• Ensuring restricted and unrestricted income is processed accurately, working with budget holders to ensure timely provision of information relating to income receipts.
• Banking, recording, and coding of all cash, cheques, credit cards, and BACS receipts.
• Reconciling bank accounts, ensuring all transactions are recorded, and providing information to support cash flow monitoring.
• Gift Aid processing with support from the Development team.
• Collate and record the monthly sales figures for BTC, ensuring that all figures are received promptly to meet the monthly deadlines.
• Processing card payments by virtual terminal and PayByLink and complying with internal and external policies.
• Ensuring compliance with VAT rules affecting income.
• Generating and recording sales invoices.
• Customer sales reconciliations and debtor management.
• Processing and reconciling credit card accounts.
• Credit card administration and supporting cardholders.
• Processing and reconciling imprest accounts.
• Checking and processing expenses.
• Providing support to Payroll as needed, including collating data for payments, deductions, new starts, leavers, and changes, prior to internal review and submission to external provider.
• Monitoring and checking compliance with RBGE policies and procedures and internal audit recommendations.
• Monitoring the Finance mailbox, including responding to staff and external queries, and filing/distributing incoming messages for action by the team.