Froot Pops
Finance Manager
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Froot Pops Finance Manager
Part time | Remote | 25.5 hours per week
Salary: £35,000–£40,000 per year for 25.5 hours per week, depending on experience.
Full-time equivalent: £54,902–£62,745 per year, based on a 40-hour working week.
Reporting to: Ana Martins, Founder
About Froot Pops
Froot Pops is a growing UK food brand making frozen fruit treats. We manufacture our products in the UK and supply retail and wholesale partners across the UK and Ireland.
We are a small, ambitious team building a business with plenty of room to grow. We are looking for an experienced Finance Manager who enjoys getting into the detail, takes ownership and helps us make confident commercial decisions.
The Role
You will own the day-to-day finance function for Froot Pops, combining hands-on accounting with management reporting, cash forecasting and commercial analysis. Working directly with our founder and closely with operations, you will make sure our numbers are accurate, our processes are reliable and our financial priorities are clear.
You will personally handle most transactional finance and lead the month-end close. Our external accountants will retain payroll processing and statutory year-end accounts and filings; you will coordinate their inputs and maintain complete, reconciled records throughout the year.
Early in the role, you will complete a manageable amount of reconciliation and tidying of existing records, then establish a consistent reporting and control framework in QuickBooks Online.
What we’re looking for
Essential
- A minimum of 5 years of relevant accounting and finance experience is required.
- ACA, ACCA or CIMA qualified, and qualified by experience with a strong record of independently delivering comparable responsibilities. All candidates must meet the 5-year minimum.
- Proven ownership of month-end close, management accounts, balance-sheet reconciliations, UK VAT returns and cash forecasting.
- Experience in an inventory-heavy product or manufacturing business, including stock reconciliations, product costing and margin analysis.
- Experience working in a small or growing business, with a willingness to personally handle transactional accounting and resolve issues.
- Confidence using QuickBooks Online and strong Excel skills, including maintaining financial models.
- Strong attention to detail, sound judgement and the ability to prioritise work and meet deadlines independently.
- Clear communication: you can explain financial performance in plain language, raise concerns early and recommend practical next steps.
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Desirable
- Food manufacturing or FMCG experience, including supermarket and wholesale customer accounts.
- Experience with retailer deductions, promotional funding, rebates, 3PL stock and supply chain.
- Experience supporting investor reporting, improving finance systems and processes.
Working arrangements and opportunity
This is a part-time employee role working 25.5 hours per week remotely, with an agreed flexible pattern. Hours will be planned within the agreed weekly commitment, with any additional hours agreed in advance.
You will work directly with the founder, have ownership of the finance function and help shape the systems and reporting of a growing consumer brand. We welcome applications from experienced finance professionals looking for meaningful responsibility alongside a flexible working pattern.
Your responsibilities
Month-end and management reporting
- Own the monthly close and deliver accurate management accounts and KPIs within 10 working days of month-end once the process is established.
- Prepare the profit and loss account, balance sheet and cash reporting, supported by reconciliations, accruals, prepayments and clear schedules.
- Explain actual performance against budget and forecast, highlighting the causes of variances, emerging issues and recommended actions.
Day-to-day accounting and payments
- Maintain sales and purchase ledgers, process invoices and credit notes, reconcile bank accounts and keep QuickBooks Online accurate and current.
- Manage credit control, reconcile customer receipts and supplier statements, resolve discrepancies and prepare supplier payment runs for approval.
- Maintain clear records and supporting documents for transactions, expenses and financial commitments.
Inventory and manufacturing finance
- Own inventory accounting for ingredients, packaging, work in progress where relevant, and finished goods. Reconcile factory and third-party logistics stock records to the accounts.
- Work with operations to establish regular stock counts and investigate differences, aged stock, wastage, write-offs and production losses.
- Maintain accurate product and SKU costs, including recipes, ingredient and packaging prices, and landed cost calculations for inbound freight and duties where applicable.
- Track storage, outbound delivery and fulfilment costs separately to provide a clear view of the costs of serving each customer and channel.
- Analyse production costs, yield, wastage and cost per pallet, helping operations identify practical opportunities to improve efficiency and reduce costs.
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Retailer and channel profitability
- Analyse sales and profitability by SKU, retailer and wholesale partner, explaining changes in pricing, product mix and costs.
- Track and reconcile retailer deductions, shortages, claims and credit notes; challenge unexplained deductions and follow through to resolution.
- Maintain schedules and accruals for promotions, rebates, over-rider discounts and agreed media commitments, checking actual charges against commercial agreements.
- Support pricing and promotional calculations with clear unit economics and customer contribution analysis.
Cash flow and working capital
- Maintain a rolling 13-week cash flow forecast, updated weekly, alongside a longer-term forecast showing working capital needs and runway.
- Connect retailer payment timings, stock purchases, production plans, supplier terms and payroll commitments to forecast cash requirements.
- Monitor overdue receivables, upcoming payments and cash tied up in inventory; flag pressures early and recommend actions.
- Provide a concise weekly cash update to the founder, with clear assumptions and priorities.
Budgeting and commercial planning
- Maintain and improve the financial model, annual budget and rolling forecasts as sales, distribution, production and spending plans change.
- Provide variance analysis and scenario modelling for new listings, launches, supplier changes and investment decisions.
- Prepare reliable financial outputs for investor updates and support data-room requests and fundraising diligence.
Compliance and financial controls
- Prepare, reconcile and submit UK VAT returns accurately and on time, maintaining complete supporting records and a clear compliance calendar.
- Coordinate payroll inputs with our external accountants, review payroll outputs and reconcile payroll postings and related balances.
- Prepare year-end schedules and act as the main contact for the external accountants on statutory accounts and filings, resolving queries promptly.
- Maintain practical controls over expenditure, supplier details, payment approvals and financial records; document key processes and improve efficiency through QuickBooks Online and appropriate automation.
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