Fee Proposals, Budgeting & Reporting

• Overseeing the fee proposal and invoicing process and managing fee projections and budgets.
• Producing financial KPI reporting to support Director decision-making.
• Maintaining and improving our financial systems and controls as the practice grows.

Driving Improvement

• Proactively identifying opportunities to tighten up our financial processes, controls and reporting, rather than simply maintaining the status quo.
• Bringing ideas to the Directors on how we can strengthen cash collection, forecasting and financial visibility as the business grows.
• Taking on additional responsibility over time as the role and the finance function develop.
• A high level of accuracy in all finance matters is crucial

Key Skills & Experience

Essential

• Proven experience in a finance, financial officer or bookkeeping role.
• Hands-on, practical experience with QuickBooks or similar accounting software (Sage is also beneficial).
• Confident, advanced Excel skills.
• A strong track record in credit control, including outbound collections calls.
• Excellent written and verbal communication skills.
• The ability to handle confidential information with discretion.
• A sharp eye for detail.
• A proactive, self-starting approach, comfortable suggesting and driving improvements rather than waiting to be asked.

Desirable

• AAT qualified, or actively studying towards AAT, is preferred; we would also consider candidates who are qualified by experience.
• Experience within a structural engineering, construction, or similar professional services business advantageous
• Experience overseeing fee proposal, invoicing processes, and supporting budgeting.

Personal Attributes

• Highly organised and self-motivated.
• Confident and persistent, particularly in credit control conversations.
• Professional and approachable.
• Commercially aware with strong attention to detail.
• Reliable and dependable.
• Able to work independently and manage competing priorities.

Key Performance Indicators (KPIs)

• Accurate and timely financial processing and reporting.
• Effective cash flow management and a reduction in overdue debt.
• Timely completion of monthly payroll, journals and quarterly VAT returns.
• Accurate oversight of the fee proposal process and budget tracking.
• Positive feedback from Directors, Business/Office Manager and colleagues.
• Visible progress on process and system improvements year on year.

Authority

As Financial Officer, you'll have the authority to:

• Manage day-to-day financial processing and credit control activity.
• Contact customers directly regarding outstanding payments.
• Recommend improvements to financial systems and processes.

Salary & Benefits

You'll earn a salary of £35,000 to £38,000 per annum, depending on your experience and aptitude.

We operate a contributory pension scheme in accordance with the Pension Regulatory requirements (NEST). The current contribution is 4% employer / 4% employee, if you opt to participate in the scheme. All participating staff can increase their contribution, with Ramage Young matching the additional contribution up to a maximum of 6%.

We're happy to support continued professional development, including study towards AAT, for the right candidate as the role grows.

This job description outlines the primary responsibilities of the role but is not exhaustive. The postholder may be required to undertake other duties appropriate to the position, in line with the evolving needs of Ramage Young Design Limited.

If this sounds like you, we'd love to hear from you. Please submit your CV along with a detailed covering letter outlining your background and experience to Clare Fairley (Office Manager) at Clare.Fairley@rypglasgow.co.uk