SNAP Charity
Finance & Operations Assistant
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Company Description
SNAP Charity partners with parents to support families whose children have additional needs or disabilities, offering compassion, guidance, and hope.
The organization focuses on informing, encouraging, and supporting parents so they can feel confident and better equipped to help their children.
SNAP’s services are accessible without the need for a diagnosis or professional referral, ensuring that families can seek help as soon as they need it.
As a registered charity (Number: 1077787), SNAP is committed to inclusive, community-based support that responds to each family’s unique situation.
The Finance & Operations Assistant Role
Reporting to our Financial Controller, this role will be responsible for tasks across the support functions of SNAP’s Finance and Premises, critical for enabling management to ensure that the charity’s legal and governance requirements are met and that its Family and Fundraising teams can operate effectively.
We are looking for someone with experience of working in a finance team, you will lead the processing of daily tasks such as bank accounts, payments and month end reconciliations, and work with the Fundraising team to ensure accurate reporting on Salesforce and accounting software.
The role also includes ensuring that the premises are fit for purpose, working with suppliers and contractors, being the go-to person for any IT issues, and purchasing consumables and equipment for the office.
You will need strong Excel and formulas knowledge, experience of using Xero, and be qualified to AAT Level 3 as a minimum.
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This is a full-time office-based role, working 40 hours per week Monday to Friday, although we are open to someone working a minimum of 30 hours per week over the 5 days.
The preferred start time on a part-time basis each day would be around 9.30am, although we can certainly offer some flexibility with the daily working hours.
Key Responsibilities
Finance
- Daily oversight of the Bank accounts and reconciliation of payments and receipts within Xero
- Posting of month-end journals in Xero
- Co-ordinating weekly payment runs
- Processing of staff expenses
- Maintaining clean and clear ledgers within Xero
- Work with the Fundraising team to ensure that numbers reported on both Salesforce and our accounting software are consistent
- Manage the Finance mailbox and deal with queries proactively
Premises
- Undertake duties required to ensure that the premises are fit for purpose including arranging for external suppliers to undertake regular and one-off maintenance work as required. Where safe to do so and with the advance clearance of your line manager, there may be occasions where the role requires some hands-on involvement to resolve premises-related issues
- Ensure that SNAP is charged fairly for the maintenance and other services that it receives
Other Duties
- Provide day-to-day IT support across the organisation and being the first point of contact for staff when an IT issue arises and escalating to our external IT partner when necessary
- Oversee day-to-day office management such as ordering supplies and deliveries
- Work on and occasionally lead projects that help to improve the operational effectiveness of SNAP. Propose improvements to operational tasks across all disciplines without losing the control that is necessary in each task
- Other administrative and general SNAP duties as required
- To attend training courses as required
- To participate in SNAP social and fundraising activities
- Any other duties to support members of the SNAP team as requested by the CEO or Financial Controller
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Working for SNAP
When it comes to working for SNAP our external evaluation summed it up; “There is a strong sense of a close team with a shared set of values that they put into practise. They reported that they pride themselves on providing a high level of care that focuses on the parents/carers. Also, they are willing to go over and above because they have a passion to help families.”
SNAP is committed to the mental and physical wellbeing of our staff, and we have a level two Working Well Essex Accreditation
We value lifelong learning with opportunities to access training relevant to your role
All staff are responsible for promoting and safeguarding the welfare of children and young people in line with SNAP’s child protection and safeguarding adults’ policies and procedures
Appropriate safeguarding training will be completed every three years
All employees are subject to a successful DBS check
Benefits:
- Company pension
- Health & wellbeing programme
- On-site parking
CLOSING DATE - FRIDAY 4 SEPTEMBER 2026
Pay: £28,500.00-£29,500.00 per year
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