Brainology
Finance & Payments Administrator
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Finance & Payments Administrator – Part-Time
Location: Hybrid – Remote + Ark Victoria Academy, Small Heath, Birmingham
Hours: 10 hours per week
On-site: Saturday, 10:00am–2:00pm (4 hours)
Remote: 6 hours during the week
Reports to: Finance Lead & Directors
Brainology is looking for a highly organised and reliable Finance & Payments Administrator to support our Finance Lead with payment management, reconciliation and student financial onboarding.
Key Responsibilities
- Chase outstanding parent payments and follow up promptly
- Reconcile payments against bank statements and invoices
- Maintain accurate payment and finance records
- Support monthly invoicing and payment tracking
- Ensure all required payments and financial checks are completed before any new student starts
- Support the correct financial onboarding of new students
- Identify missing, late or incorrect payments and escalate where required
- Maintain clear records of outstanding balances and actions
- Communicate professionally and firmly with parents regarding payments
- Work closely with the Finance Lead, admin team and Directors
- Ensure finance processes and deadlines are followed consistently
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Working Pattern
- 10 hours per week:
- Saturday: 10:00am–2:00pm on-site at Ark Victoria Academy, Small Heath
- 6 hours remote during the week
- Remote hours require daytime availability at agreed times to communicate with parents, Finance and management
What We’re Looking For
- Experience in finance administration, accounts receivable, credit control, bookkeeping or payment reconciliation
- Confident chasing outstanding payments
- Comfortable working with bank statements, invoices and spreadsheets
- Excellent attention to detail
- Highly organised and process-driven
- Strong communication skills
- Reliable and able to work independently
- Comfortable dealing directly with parents regarding financial matters
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About Brainology
Brainology is an Ofsted-registered tuition and childcare provider supporting students across Birmingham. As we continue to grow, strong financial controls and accurate onboarding are essential to ensuring every student is correctly registered and financially cleared before starting.
Job Type: Part-time
Hours: 10 hours per week
Working Pattern: Saturday 10am–2pm on-site + 6 remote hours during the week
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