UK Ministry of Defence
Finance Support
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RAF Northolt, West End Road, Ruislip, London, Middlesex, HA4 6NG
Job Summary
The RAF Northolt Business Management Team is seeking an individual to provide governance, assurance and financial administration support across the station.
The successful postholder will support the Business Manager and Deputy Business Manager in the management of Government electronic Procurement Cards (ePC), financial governance activities and audit processes. The role involves working closely with station stakeholders, cardholders, HQ Air Finance teams and external providers to ensure compliance with government finance policies and procedures.
This is an excellent opportunity for someone with strong administrative, organisational and customer service skills who is interested in developing a career in finance, governance and business management within the Civil Service.
This position is advertised at 37 hours per week. Due to the nature of the role, part time and job share arrangements may be considered, subject to the requirement that full-time hours are fully covered (or business needs are met).
Job Description
Reporting to the Deputy Business Manager, the postholder will provide business support activities within the Business Management Team, with a particular focus on governance and assurance activities associated with Government electronic Procurement Cards (ePC).
The role requires effective stakeholder engagement, attention to detail and the ability to maintain accurate financial records while ensuring compliance with government financial policies.
Key Responsibilities:
- Process electronic Procurement Card (ePC) applications and provide advice and guidance throughout the application process.
- Ensure a complete and auditable record is maintained for all applications and transactions.
- Monitor card approval and application processes.
- Arrange card limit amendments and account changes with Barclays Bank as required.
- Liaise with Barclays Bank regarding account administration and card management matters.
- Audit ePC documentation in accordance with current policy and provide feedback to cardholders on compliance issues.
- Collate and validate monthly returns, following up on missing information where necessary.
- Conduct monthly scrutiny checks against JPA and other approved systems.
- Manage the station's online ePC account.
- Conduct checking officer duties to ensure all cardholder transactions are uploaded and recorded correctly.
- Communicate policy updates and changes to cardholders and stakeholders.
- Maintain knowledge of relevant financial policies, procedures and regulations.
- Complete all mandatory and role-specific training requirements.
- Provide cross-functional support to the Business Management Team.
- Assist with ad-hoc administrative tasks including:
- Provide resilience and cover for colleagues during periods of absence.
The Postholder Will Work Closely With:
- Business Manager
- Deputy Business Manager
- Station and Unit Commodity Managers
- HQ Air LVP Team
- RAF Northolt stakeholders
- Barclays Bank representatives
Person Specification
Experience
Essential Criteria:
- Experience of providing administrative or business support services.
- Experience of maintaining accurate records and handling information with attention to detail.
- Experience of working with stakeholders and providing customer support or advice.
Skills
- Strong organisational skills and ability to manage competing priorities.
- Good written and verbal communication skills.
- Ability to analyse information and identify discrepancies.
- Ability to work accurately and consistently in a compliance-driven environment.
- Ability to build and maintain effective working relationships.
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Proficient In:
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Standard office systems and databases
Training:
Essential:
- Foundation Skills Certificate (FSC Foundation) to be achieved within six months of appointment.
- Counter Fraud, Bribery and Corruption training.
Desirable Criteria:
- Knowledge of Government electronic Procurement Card (ePC) processes.
- Experience of financial governance, audit or assurance activities.
- Knowledge of MOD or wider government finance processes.
- Understanding of financial compliance and policy requirements.
Behaviours
We'll assess you against these behaviours during the selection process:
- Managing a Quality Service
- Delivering at Pace
- Working Together
We only ask for evidence of these behaviours on your application form:
- Managing a Quality Service
- Delivering at Pace
Salary and Benefits
Alongside your salary of £27,866, Ministry of Defence contributes £8,072 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).
- 25 days paid annual leave rising to 30 days on completion of 5 years’ service, plus leave for HM The King’s birthday
- 6 days special leave per year which can be used for volunteering activities
- Subsidised membership to a fitness suite and lunchtime/evening Military led fitness classes
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
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Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection Process Details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Strengths.
At Application You Will Be Assessed Against The Following:
- Managing a Quality Service
- Delivering at Pace
Behaviours:
At interview you will be assessed against the following:
- Managing a Quality Service
- Delivering at Pace
- Working Together
You will also be asked strength based questions at interview.
Application sifting is scheduled to take place on week commencing 31st August. Interviews will take place on the week commencing 14th September. We endeavour to stick to these dates, but these are subject to change around business needs.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
There may be occasions where it is not practicable or appropriate to interview all DCS candidates that meet the minimum criteria for the job. For example, in certain recruitment situations such as a high volume of applications, seasonal demand, or peak periods, the employer may wish to limit the overall number of interviews offered to both DCS and non-DCS applicants.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will
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