Phoenix Inspection Systems Limited
Financial Assistant
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Company: Phoenix Inspection Systems Limited (“PISL” or “Company”)
Job Title: Finance Assistant
Reports to: Finance Manager
Position Summary
The Finance Assistant will be responsible for the day-to-day financial record-keeping, transaction ledgers, administrative tasks, and reporting activities for PISL and its sister company Dantec Dynamics Limited. This role requires handling of accounts payable, accounts receivable, data entry, supplier and bank reconciliations, ensuring timely, accurate, and efficient processing of financial transactions. In addition, the position will support credit control and month-end closing procedures as required. Based in Warrington at PISL’s office and reports to the Finance Manager.
Key Duties and Responsibilities
- Collect and process vendor invoices, ensuring the accuracy of matching vendor invoices with purchase order(s), receiving documents(s), and signed requisitions and enter into ERP system
- Reconcile supplier statements and produce reports for payment
- Resolve purchase order queries and inconsistencies
- Reconcile the accounts payable ledger to ensure that all invoices are accounted for and accurately posted
- Check and process personal expense claims
- Manage the credit control function and produce monthly customer statements
- Chase outstanding debts, communicate with clients regarding late payments, and resolve invoice queries
- Post cash and other receivables to customer accounts
- Reconcile all bank accounts and credit card transactions and identify any discrepancies
- Prepare weekly Sales/Orders and Cash Flow reports
- Assist in the preparation of periodic financial statements in accordance with UK-GAAP
- Prepare files, receipts, and ledger summaries for internal or external audits, statutory accounts or periodic VAT returns
- Analyze and gather historical financial data for budget preparations and forecasting
- In accordance with company procedures, perform accounts receivable functions
- Support with stock control and annual count
- Other duties not listed as assigned by the Company Accountant.
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Experience, Skills, and Education
- 3-5 years' experience in a similar role, ideally processing accounts payable and accounts receivable
- Basic knowledge of accounting principles and/or double entry bookkeeping, helpful
- High level of attention to detail and accuracy in transaction processing and data entry
- Ability to identify discrepancies and effectively resolve transactional issues.
- Able to prioritise tasks and meet deadlines in a fast-paced environment.
- Proficiency in accounting software, experience with Acumatica and NetSuite a plus
- Strong computer skills with a good working knowledge of MS O365, especially Excel, helpful
- Clear verbal/written communication and problem-solving skill
- Able to identify and implement process improvements
- Able to grasp concepts quickly and promote continuous improvement
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Company Background
Phoenix manufactures, designs ultrasonic Non-Destructive Testing (NDT) equipment, acquisition systems and instruments, plus a full suite of NDT solutions for the Oil, Gas Energy and defense markets. Dantec Dynamics is a provider of Fluid and Solid Mechanics Measurement Instruments and medical devices in the UK Healthcare diagnostics market.
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