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Location: [Manchester City Centre]
Hours: Full Time Role / Part Time would be considered.
Job Summary
We are seeking an organised and detail-oriented Finance Assistant to join our busy estate agency and property management team. The successful candidate will play a key role in the day-to-day operation of the accounts function, ensuring landlords, contractors and suppliers are paid accurately and on time while providing excellent support for banking and client account enquiries.
Key Responsibilities:
Client Account Administration
- Process landlord payments in accordance with company procedures and deadlines.
- Process contractor and supplier payments.
- Reconcile landlord, tenant and client account transactions.
- Ensure compliance with client money handling regulations and company policies.
- Maintain accurate financial records and supporting documentation.
Banking & Financial Administration
- Handle daily banking activities including receiving, allocating and reconciling payments.
- Investigate and resolve banking discrepancies and payment queries.
- Respond to banking enquiries from landlords, tenants, contractors and institutions.
- Monitor incoming and outgoing payments and ensure transactions are recorded correctly.
- Assist with month-end reconciliation processes.
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Accounts & Invoice Processing
- Process purchase invoices and prepare payment runs.
- Verify invoices and ensure appropriate authorisation is obtained.
- Maintain contractor and supplier account records.
- Support the property management team with administrative duties.
Customer Service
- Provide professional and timely responses to landlords, contractors and tenants regarding financial matters.
- Liaise with property managers and other departments to resolve client finance issues.
Skills & Experience Required
- Previous experience in an accounts, finance or bookkeeping role.
- Experience within estate agency, lettings, property management or a client accounts environment would be advantageous.
- Strong numerical and reconciliation skills.
- Excellent attention to detail and accuracy.
- Good working knowledge of Microsoft Excel and accounting software.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Strong communication and customer service skills.
- Ability to work independently and as part of a team.
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Personal Qualities
- Highly organised and methodical.
- Trustworthy with a high level of integrity.
- Calm under pressure and able to prioritise effectively.
- Positive, professional and team-oriented approach.
Salary & Benefits
- Competitive salary dependent on experience and hours.
- Company pension scheme & holiday entitlement.
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