Trail Group
Financial Assistant
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Company Overview
Welcome to Trail Group. We're making built environments better for everyone. As the UK’s leading multi-solutions provider to the built environment. We believe that everyone should live, work or relax in better environments. And we're here to help make that happen.
Trail Group leads the way in building development, maintenance, and management, operating through specialist divisions - Construction, Fire and Security, Planned Maintenance and Electrical.
We are a well-established, rapidly growing multi-solutions provider with nearly two decades of experience in the industry. We are dedicated to delivering high-quality solutions to our diverse client base across the UK.
Role Summary
As a Finance Assistant within Trail Group, you will be a key member of the finance team, providing comprehensive support across various areas of finance administration. Reporting to the Financial Controller, your responsibilities will include managing purchase and sales ledgers, assisting with general finance-related duties, and ensuring accurate financial records to support the overall financial health of the company.
About the Role
We are looking for a motivated and hardworking Accounts Assistant to join our finance team. This is an excellent opportunity for someone who is looking to develop their career within finance and gain exposure to a variety of accounting functions.
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The successful candidate will support the day-to-day running of the accounts department, with responsibilities across purchase ledger, sales ledger and credit control. A key aspect of the role will involve raising customer invoices from applications, valuations and certifications. Whilst experience in all areas would be advantageous, we are primarily looking for someone with a positive attitude, strong work ethic and a willingness to learn.
Job Title: Finance Assistant
Department: Finance
Reporting to: Financial Manager
Location: Swanley, Kent
Key Responsibilities
Purchase Ledger
- Processing supplier invoices and credit notes accurately
- Reconciling supplier statements
- Investigating and resolving invoice queries
- Assisting with supplier payment runs
- Maintaining accurate supplier records
Sales Ledger
- Raising customer invoices from applications, valuations and certifications received from customers/contracts
- Ensuring invoices are prepared accurately and submitted within required deadlines
- Reconciling customer accounts
- Assisting with the resolution of customer invoice queries
- Maintaining accurate sales ledger records and supporting documentation
Credit Control
- Chasing outstanding debt via telephone and email
- Building positive relationships with customers
- Monitoring aged debt reports
- Investigating and resolving payment disputes
- Escalating overdue accounts when required
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General Accounts Duties
- Assisting with month-end processes
- Maintaining accurate financial records
- Supporting the wider finance team with ad hoc duties
- Ensuring all work is completed accurately and within deadlines
About You
- Has previous experience in an accounts, finance, administration or similar office-based role
- Experience in purchase ledger, sales ledger or credit control would be advantageous, but is not essential
- Is hardworking, reliable and takes pride in producing accurate work
- Demonstrates a flexible and proactive approach
- Uses initiative and can work independently when required
- Has good organisational and time management skills
- Possesses strong communication skills, both written and verbal
- Is confident using Microsoft Excel and other Microsoft Office applications
- Has a willingness to learn and develop new skills
- Works well as part of a team
Desirable Skills & Experience
- Experience using accounting software such as Sage, Xero, QuickBooks or similar
- Understanding of basic accounting principles
- Previous experience within a construction, contracting or project-based business environment (desirable but not essential)
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