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Financial Planning Administrator
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Financial Planning Administrator
Leeds city centre
Competitive salary - to around £32,000 but potentially higher for the right person
Excellent benefits and career development
An established, privately owned wealth management firm in Leeds is looking to appoint an experienced Financial Planning Administrator.
About the Firm
Founded more than 20 years ago, the business provides bespoke financial planning and private wealth management advice to professionals, senior executives, entrepreneurs, and other private clients.
The firm advises across investments, retirement planning, tax planning, and wealth protection, building long-term relationships and developing strategies around each client’s individual circumstances and objectives.
The Role
This is an opportunity to join a close-knit team of Financial Advisers, Paraplanners, and experienced support professionals. You will play an important role in maintaining accurate client records, processing new business, and helping the firm deliver a high-quality service to its clients.
Your responsibilities will include:
- Supporting Financial Advisers and Paraplanners with client administration
- Preparing and pre-completing application forms
- Producing costs and charges disclosure documents
- Obtaining illustrations and other provider information
- Preparing factsheets, KIIDs, and supporting pre-advice documentation
- Submitting new business applications and investment trades through platforms and life companies
- Maintaining accurate records of transactions and trades
- Onboarding new clients and ensuring all required information is recorded
- Adding and updating client information on Intelligent Office
- Using Intelligent Office workflows and Diary Manager to monitor outstanding actions
- Submitting letters of authority and obtaining policy information from providers
- Ensuring client files are accurate, properly formatted, and fully up to date
- Checking that anti-money laundering and compliance requirements have been satisfied
- Ensuring appropriate agreements, reports, and supporting documentation are held before new business is submitted
- Providing wider administrative support to the office when required
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About You
To be considered, you should have:
- At least three years’ experience in a similar financial services administration role
- Previous experience working within financial planning, wealth management, or an IFA practice
- Experience processing new business across investments and pensions
- A good understanding of financial services compliance and anti-money laundering procedures
- Strong attention to detail and the ability to maintain accurate client records
- Excellent organisational skills and the ability to manage competing deadlines
- Confidence communicating with providers, colleagues, and clients
- Experience using a financial services back-office system, ideally Intelligent Office
- Intermediate-level Word and Excel skills
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Development and Progression
The business has a strong track record of supporting employees who want to develop their careers.
You will receive exam support and ongoing training, with opportunities to work towards relevant professional qualifications. Depending on your strengths and ambitions, potential progression routes could include senior administration, Paraplanning, technical positions, team management, or eventually financial advice.
Equally, the company values experienced career Administrators who want to deepen their knowledge and take on greater responsibility within client servicing and business operations.
What is on Offer?
- Competitive salary based on experience and capabilities
- Employer pension contribution
- Death in service cover at four times salary
- 24 days’ annual leave plus bank holidays
- Discretionary bonus
- Vitality private medical insurance
- Financial support for professional examinations
- Ongoing training and career development
- A varied position within an established independent wealth management firm
- Genuine opportunities for internal progression
This would be an excellent opportunity for an experienced Financial Planning Administrator who takes pride in accuracy, enjoys working as part of a collaborative team, and wants to build a long-term career within wealth management.
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