Heffernan Utilities
Fleet Manager
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Purpose
The purpose of this role is to lead and manage all fleet operations to ensure company vehicles, plant, and equipment remain safe, compliant, cost-effective, and operationally available to support business delivery.
Reporting Structure
Reports To: Head of SHEQ
Direct Reports:
- Mobile Mechanic
- Apprentice Mechanic
Roles & Responsibilities
3.1 Fleet Management and Leadership
- Lead and manage all fleet operations across the business to ensure vehicles, plant, and equipment remain safe, compliant, and operationally effective.
- Manage day-to-day activities of the fleet function, including mechanics and supporting resources.
- Ensure fleet performance supports operational delivery and business requirements.
- Develop a proactive fleet safety and maintenance culture.
3.2 Fleet Compliance
- Ensure full compliance with all legal, regulatory, and company fleet requirements.
- Maintain compliance relating to vehicle inspections, servicing, MOTs, defect reporting, operator licensing, and maintenance schedules.
- Ensure fleet records are accurate, complete, and audit-ready at all times.
- Escalate major compliance risks to the Head of SHEQ.
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3.3 Maintenance Planning
- Develop and manage planned preventative maintenance schedules.
- Ensure servicing, inspections, repairs, and maintenance activities are completed on time.
- Minimise downtime and maximise fleet availability.
- Ensure defects are prioritised based on operational risk.
3.4 Vehicle Safety and Defect Management
- Oversee defect reporting, repair planning, and rectification.
- Ensure safety-critical defects are addressed immediately.
- Monitor recurring defects and implement preventative controls.
- Ensure unsafe vehicles are removed from service immediately.
3.5 Workshop and Mobile Support Operations
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- Manage workshop and mobile maintenance activities.
- Ensure work is completed efficiently and to required quality standards.
- Monitor repair performance and maintenance output.
- Ensure tools, equipment, and resources are properly maintained.
3.6 Cost and Performance Management
- Monitor fleet costs including repairs, servicing, downtime, and maintenance efficiency.
- Identify opportunities to improve cost control and operational efficiency.
- Support budgeting and asset lifecycle planning.
- Drive value and efficiency across the fleet function.
3.7 Reporting and Continuous Improvement
- Produce monthly fleet performance reports for the Head of SHEQ.
- Report on fleet compliance, downtime, defects, and maintenance performance.
- Lead continuous improvement initiatives across fleet operations.
- Support business objectives through operational improvement.
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