Audax Private Equity
Flight Operations Assistant
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Headquartered in Boston, with offices in San Francisco, New York, London, and Hong Kong, Audax Private Equity is a leading private equity platform focused on investing across the North American middle market. Audax Private Equity manages three strategies: its Flagship and Origins private equity strategies, seeking control buyouts in the middle and lower middle markets, respectively, and its Strategic Capital strategy that provides customized equity solutions to PE-backed portfolio companies to help drive continued growth. Our objective is to accelerate value creation through our Buy & Build strategy and the Audax Value Agenda™, a holistic framework that seeks to create, enable, and protect value across every stage of the investment lifecycle. As of March 2026, Audax Private Equity had more than $20 billion of assets under management.
For more information, visit www.audaxprivateequity.com or follow us on LinkedIn.
Position Summary
A busy corporate flight department is seeking a Flight Operations Assistant that will be based at the Company's Hanscom Airport (BED) location in Bedford, MA. The Flight Operations Assistant will report directly to the Manager of Flight Operations and will work closely with the Flight Operations Coordinator and Company executives.
Duties
- Schedule Company aircraft to support travel for executives
- Coordinate changes in the itinerary or passenger manifest
- Confirm ground transportation for each flight
- Confirm and manage catering orders if requested
- Ensure that passengers have current passports and visas required for international travel
- Confirm crew availability
- Provide ongoing liaison with executive assistants regarding jet availability and flight activity
- Flight-follow aircraft during normal business hours
- Formulate contingency plans for mechanical and weather delays
- Participate in all flight scheduling meetings
- Report on potential scheduling conflicts to the Manager of Flight Operations
- Provide on-call (remote) scheduling support when assigned during non-business hours, weekends, and holidays
- Request quotes for charter aircraft if Company aircraft are all in use
- Manage charter trips once booked
- Generate flight reports
- Assist in reviewing monthly billing for trip and aircraft expenses
- Assist in coding each flight to the correct billing entity
- Maintain and update the Aircraft Emergency Response Plan
- Perform administrative duties for other departments if needed
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Qualifications / Requirements
- Detail-oriented, with the ability to function well under pressure
- Fast response times to last-minute jet requests and trip changes are required
- Strong ability to multitask
- Capacity to adapt to a challenging, fast-moving environment with changing priorities
- Ability to communicate effectively
- Experience with aircraft scheduling/dispatch/charter operations preferred
- Proficiency in Microsoft Office Suite required
For Massachusetts: The base salary range for this position is $60,000 - $80,000. The base salary range represents the estimated low and high end for this position at the time of this posting. Consistent with applicable law, compensation may vary and will be determined based on but not limited to, the skills, qualifications, and experience of the applicant along with the requirements of the position, and Audax reserves the right to modify this pay range at any time. An employee may also be eligible for annual discretionary incentive compensation based on performance.
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Audax offers a wide range of employee benefits, including health insurance, life insurance, disability insurance, paid time off (including sick leave, parental leave, volunteer leave, and vacation), charitable donation match, family support services (including Bright Horizons and Benefit Advocate Center), and a 401(k) in addition to other benefits.
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice.
Audax Management Co. is an equal opportunity employer.
Please note that Audax Group and its affiliated entities do not accept unsolicited resumes from a third-party recruiting agency not currently under a signed agreement. Any unsolicited resume that is sent to directly to Audax Group or one of its affiliated entities, or its employees, including those submitted to hiring managers by a third-party recruiting agency not currently under a signed agreement, will be considered property of Audax Group. If a third-party recruiting agency submits a resume without an agreement, Audax Group or its affiliated entities explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the third-party recruiting agency. Any third-party recruiting agency should contact either a member of the Talent Acquisition or Human Resource team at Audax Group, in conjunction with a valid, fully executed contract for service based upon a specific job opening.
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