UK Ministry of Defence
Flight Sub Imprest Clerk
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Carterton, South East England, OX18 3LX
Job Summary
RAF Brize Norton is the largest station in the Royal Air Force with approximately 7600 personnel – a combination of military, civilian and supporting contractors, together maintaining the highly operational output of both regular and reserve units. The Station is home to the RAF's Strategic and Tactical Air Transport (AT) and Air-to-Air Refuelling (AAR) forces, as well as host to many lodger units and personnel from all armed services. With it’s mixed fleet of aircraft RAF Brize Norton provides rapid global mobility in support of UK overseas Operations and Exercises, as well as AAR support for fast jet aircraft both on Operations and in support of UK Homeland Defence. Our mission is to “Prepare for and deliver global Air Mobility Operations”. We seek excellence in all we do to deliver world-class Air Mobility, maintaining strong and effective relationships with everybody.
RAF Brize Norton’s Mission: Prepare for and deliver global Air Mobility Operations.
RAF Brize Norton’s Vision: A next generation Air Mobility Base.
The position being recruited into – Flight Sub-Imprest (FSI) Clerk – sits within the Station’s Business and Resource Management (BRM) Wing. The Wing’s mission is to provide an Integrated Business Unit which will help equip the station with the necessary governance systems and Financial and Workforce resources required to support deployed operations and generate air power, ensuring that resources are committed effectively and efficiently.
The Business and Resource Management Wing is the Station focal point for advice and guidance on:
- Civilian Work Force Planning
- Audit and Assurance
- Scrutiny of Expenditure Proposals
- Management and Monitoring Expenditure
- Arranging and booking of Travel requirements
- Cash and Banking services
- Issuing and reconciling Flight Sub Imprest
- Issuing Bills and hastening Recoveries of outstanding debts
- Governance
This position is advertised at 37 hours per week.
Job Description
You will report to OC Accounts / Deputy Business Manager and be responsible for undertaking the following tasks:
- Preparing Flight Sub-Imprest pack-ups for
- Delivering briefings on Flight Sub-Imprest Accountancy to potential Imprest Holders, in accordance with Air Command Accounting Instructions (ACAIs).
- Accepting requests for Flight Sub-Imprests from authorised personnel and entering the details in the section diary.
- Calculating amounts and currencies required for each request.
- Issuing Flight Sub-Imprest pack-ups and providing advice to Imprest Holders as required.
- Processing individual Flight Sub-Imprests when surrendered and entering onto the Cash Office Management (COM) IT system used in the Cash Office.
- Assist the Cashier in forecasting and preparing demands for foreign currencies within authorised limits.
- Advising the Cashier of details of imprests to be issued on the next working day.
- Maintaining and checking the Imprest Records.
- Recording details of advances of Travel and Subsistence onto the Joint Personnel Administration system (JPA)
- Maintaining Emergency Flight Sub Imprests, held in Station Ops safe. Increasing the number held as necessary.
- Investigating and drafting replies to audit observations raised on FSIs and submitting to HQ Air Command where applicable.
- Provide advice and guidance to Accounts Flt staffs at other RAF Stations on imprests and consequential Cash Office Management (COM) action.
- Maintaining archiving and filing of Flight Sub-Imprests.
- Maintaining several spreadsheets to accrue and monitor Imprest expenditure for Air Cmd and local analysis.
- Raise bills against individuals for unauthorised expenditure on Flight Sub-Imprests.
- Ensure any expenditure for aircraft fuel, via Flight Sub Imprest, is notified to Air Command.
- Any other tasks commensurate with your grade as directed by your line management chain.
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Person specification
It is essential that applicants are comfortable and competent with numerical calculations as this is key to the role. They should also be proficient in the use of IT, including Microsoft Office applications Excel and Word and in addition, there are role specific computer programmes where on the job training will be provided.
Behaviours
We'll assess you against these behaviours during the selection process:
- Making Effective Decisions
- Managing a Quality Service
- Working Together
- Communicating and Influencing
Alongside your salary of £27,866, Ministry of Defence contributes £8,072 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- Starting annual leave entitlement of 25 days, increasing to 30 days after five years service.
- On site parking available.
- Access to the on-site facilities such as gym and swimming pool.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
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Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.
At sift, candidates will be assessed against their CV and the following:
- Making Effective Decisions
- Managing a Quality Service
- Working Together
- Communicating and Influencing
At Interview, Candidates Will Be Assessed Against The Following
- Making Effective Decisions
- Managing a Quality Service
- Working Together
- Communicating and Influencing
Interviews will be held face to face at RAF Brize Norton, dates and times TBC.
Further Information
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.
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