Lewisham Council
Forest Hill School - SEND Administrative
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Job Description
FOREST HILL SCHOOL
Dacres Road, London SE23 2XN
Tel. 020 8699 9343
www.foresthill.lewisham.sch.uk
SEND ADMINISTRATOR
Start date: November 2026
Salary range: Scale 5, points 13–15 £36,015 – £37,077 per annum
Actual salary: £31,113 – £32,030 per annum pro rata
Term time only (39 weeks including INSET days), 35 hours per week
Monday to Friday, 8:00am – 4pm
Forest Hill School is a thriving and aspirational comprehensive school in south-east London, providing high-quality education to boys aged 11-16, with a successful joint Sixth Form provision with Sydenham School. We are a community that reflects the rich diversity of our local area and we are committed to helping every student achieve excellence.
A broad and ambitious curriculum is taught in modern facilities by dedicated staff who are passionate about their subjects, committed to high standards and focused on removing barriers to participation, progress and achievement.
We are looking to appoint an organised, professional and approachable SEND Administrator to support our SENDCO and inclusion team. You will coordinate the administration of SEND provision and education, health and care plan (EHCP) reviews, helping to keep records accurate, communications timely and agreed actions visible to the relevant staff.
Reporting to the SENDCO, you will be a key point of contact for parents, carers, students, staff and external professionals. This is an opportunity to contribute to effective, inclusive support for students through careful administration, clear communication and reliable follow-up.
Responsibilities
- Provide administrative support to the SENDCO and inclusion team, including correspondence, calls, diary management, meeting arrangements, reports and accurate minutes where required.
- Maintain a forward programme of EHCP annual and transition reviews, arrange meetings, collect views and reports, prepare review packs and alert the SENDCO to approaching deadlines or risks of delay.
- Following SENDCO or designated leader approval, circulate agreed review records, submit documentation to the local authority within relevant timescales and track outstanding actions and responses.
- Maintain accurate SEND records, the SEN register, provision information and school management information system entries under the SENDCO’s direction, checking data quality and resolving discrepancies.
- Support admissions and transitions by requesting, receiving and securely transferring SEND records, and handle sensitive information in line with school procedures.
- Coordinate administrative evidence and deadlines for examination access arrangements with the SENDCO and exams officer, and arrange approved examination support without determining eligibility or authorising arrangements.
- Act as a courteous first point of contact, organise meetings and visits, improve templates and trackers, and provide proportionate cover for the wider administration team when directed.
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Requirements
- Has a Level 3 qualification or equivalent, and/or relevant experience in a similar role, with Level 2 English and Mathematics qualifications or equivalent.
- Has experience of accurate administration, managing competing deadlines, improving systems, maintaining confidential records and checking data quality.
- Has experience of working with children, families or professionals in a school or similar setting.
- Has knowledge of EHCP annual reviews, the SEND Code of Practice and related processes, and experience using a school management information system and SEND tracking or provision systems.
- Is confident using Microsoft 365, spreadsheets and databases to prepare reports and manage information, and can learn new systems quickly.
- Has excellent written, verbal and interpersonal communication skills, can proofread documentation, organise meetings and follow up actions tactfully with a range of stakeholders.
- Shows sound judgement, discretion and attention to detail; can work independently and as part of a team, remain calm under pressure and escalate concerns appropriately.
- Is committed to safeguarding, confidentiality, equality, the school’s ethos and values, and continuing professional development.
Benefits
- The opportunity to work in an established and experienced school that challenges stereotypes and has high aspirations for boys.
- A highly supportive Headteacher, Senior Leadership Team and staff body.
- A personalised CPD programme, including relevant training in SEND administration, school systems, safeguarding and confidentiality.
- Opportunities to broaden your experience in education and develop yourself for future roles in schools.
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Please visit www.foresthill.lewisham.sch.uk for the application pack. Completed applications must be submitted to vacancies@foresthillschool.co.uk.
We do not accept CVs or applications from agencies. Applications must be submitted using the Lewisham Support Staff Application Form, available from our school website.
Informal visits are welcome and should be arranged with the Director of Strategy & Resources, Miguel Diaz – please contact the school on 020 8699 9343.
Closing date for applications: 12 Noon on Friday 16th October 2026. Interviews for the following week. Only shortlisted candidates will be notified.
Safeguarding Statement
Forest Hill School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be expected to follow the school’s safeguarding and child protection policies and statutory guidance, including Keeping Children Safe in Education.
This post is subject to satisfactory references, right to work checks, enhanced DBS clearance, medical clearance and any other pre-employment checks required by the school. The post is exempt from the provisions of the Rehabilitation of Offenders Act 1974. Online searches may be carried out for shortlisted candidates as part of the school’s safer recruitment process.
Equal Opportunities Statement
Forest Hill School is an equal opportunities employer. We welcome applications from all members of the community, regardless of gender, age, marital status, disability, ethnicity, religion, belief or sexual orientation.
The school is committed to the promotion of equal opportunities and diversity. We have a clear commitment to safeguarding and promoting the welfare of children and young people. The successful applicant will be required to complete an Enhanced Disclosure for the Disclosure and Barring Service.
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